Billing Manager

Career Legal; Euston; On-site; AUD 133,000 - 171,000; Full time

Job summary

Career Legal, a London-based solicitors firm specializing in crime, family law and human rights, seeks a Billing Manager to join the Finance team. You will oversee end-to-end billing, drive efficiency, and ensure accurate entry of billing transactions.

The role requires strong leadership, analytical skills, and extensive experience with legal billing processes. You will work closely with the Finance Director to improve WIP recovery, implement best practices, and ensure adherence to VAT, GDPR,

Qualifications

• Minimum of 5 years legal billing experience.
• Experience with Inter-Partes billing, Private billing, and Legal Aid/Legal Help billing processes.

Responsibilities

• Oversee the end-to-end billing process, including billing and collection efforts.
• Work with the Finance Director to ensure accurate and timely entry of billing transactions.
• Provide guidance on all aspects of the firm's billing processes.
• Produce and circulate billing data (WIP, metrics, targets) to drive performance.
• Drive recovery of WIP and accelerate conversion of WIP to billable fees and cash collections.
• Coordinate with Billing Team to implement billing best practices and improve efficiency.
• Review processes and lead delivery of improvements.
• Document and keep processes up to date for audits.
• Ensure financial controls and firm policies are followed.
• Coordinate with Accounts Team to maintain open communication lines.
• Maintain service levels and high quality of work.
• Meet month- and year-end deadlines.

Skills

Leadership

Communication

Analytical skills

Team management

Interpersonal skills

Tools

Proclaim

Job description

Our client, a highly regarded London-based solicitors specialising in crime, family law and human rights have an opening for a Billing Manager to join their team, who has good communication skills, is highly motivated and willing to take on new challenges.

ThepurposeofthisroleistocontributetotheeffectivenessoftheFinanceteambyprovidingacomprehensiveandefficientservicetointernalandexternalclientsinorderthatthebusinessobjectivesofthefirmandthedepartmentareachieved.Tomaintainthehighstandardofserviceofferedtothefirm’sexistingclientsandtoassistinfurtheringtheprofessionalreputationoftheteam,theofficeandthefirm.

Responsibilities

• Oversee the end-to-end billing process, including billing and collection efforts.
• Work closely with the Finance Director to ensure the team deliver accurate and timely entry of all billing transactions in accordance with internal and client service level agreements.
• Provide interpretation, guidance, and assistance to colleagues regarding all aspects of the firm's billing processes.
• Produce and circulate key billing data (WIP, performance metrics, targets) to proactively drive billing performance.
• Work with the Finance Manager to drive the full recovery of WIP and accelerate the conversion of WIP to billable fees and cash collections.
• Coordinate with the Billing Team to implement and administer billing best practices and develop efficiency.
• Continually review and identify process improvement opportunities and leading on the delivery of these.
• Document and keep up to date all processes and systems which provide easily accessible reference for both internal and external audits.
• Ensure all respective financial controls and the firm’s policies and procedures are always adhered to.
• Work closely with the Accounts Team and ensure that communication lines are open and effective.
• Ensure service levels and quality of work are maintained to the highest standards.
• Ensurestrictdeadlinesaremetatmonthandyear-end.

CandidateProfile

• A minimum of 5 years legal billing experience, reconciling ledgers and Inter-Partes billing, and managing a team.
• Thorough knowledge and understanding of the firm’s billing systems or an ability to develop such knowledge and understanding.
• Experience in Inter-Partes billing, Private billing, and Legal Aid / Legal Help billing processes and procedures.
• Well-developed and professional interpersonal skills including the ability to interact effectively with people at all levels of the firm.
• Excellent leadership skills for effective team management.
• Analyticalskillstocorrectlycomprehendandcommunicatedataandreconcileclientmatters.
• ThoroughknowledgeofstatutoryregulationssuchasVAT,SRAAccountsRules,GDPR.
• Knowledgeofaccountingprinciplesandbookkeepingproceduressuchasposting,balancing,doubleentry.Understandingledgerpostingsandcorrectingerrorsonthesystem.
• ExperienceofProclaimispreferable.