E-Billing Coordinator

Minter Ellison; Sydney; Hybrid; AUD 36,000 - 72,000; Part time

Job summary

MinterEllison, a leading Australian law and consulting firm, is seeking an e-Billing Coordinator to join the Business Systems team in Sydney or Brisbane. This 0.6 FTE role focuses on accurate invoicing, compliance with client billing requirements, and timely submission through client e-billing platforms.

The successful candidate will review time entries, resolve issues with lawyers and support teams, and maintain client/matter data in time and billing systems, while collaborating with Finance

Qualifications

• Experience in billing, accounts receivable or a similar role, ideally within a law firm or professional services firm or other complex environment
• Exceptional attention to detail and a methodical approach to checking and reconciling information
• Ability to manage competing deadlines, particularly around month-end and client billing cycles
• Clear and professional communication skills, with the confidence to follow up with lawyers and clients
• Comfort working with time and billing systems and third-party platforms, with strong Excel skills
• A proactive, curious approach to problem solving and process improvement
• Experience with legal e-billing platforms, LEDES or UTBMS formats is highly regarded but not essential

Responsibilities

• Prepare, validate and submit invoices to clients through e-billing platforms, in line with client billing guidelines and agreed timeframes
• Review time entries and narratives for compliance with client requirements, and work with lawyers and their support teams to resolve issues before invoices are submitted
• Monitor submitted invoices, manage rejections and queries from clients, and make sure corrections are made and resubmitted promptly
• Set up and maintain client and matter information in e-billing platforms and our time and billing system, including rates, billing codes and e-billing formats
• Be a go-to person for e-billing questions, providing guidance to lawyers, practice teams and Finance colleagues on client billing requirements
• Track invoice status and maintain accurate records and reporting on submissions, rejections and turnaround times
• Identify trends and root causes of invoice rejections, and recommend improvements to processes and systems
• Collaborate with the broader Finance and Client Billing team on projects, automation and process improvement initiatives

Job description

Select how often (in days) to receive an alert:

MinterEllison is one of Australia's largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

MinterEllison is looking for an e-Billing Coordinator to join our Business Systems team, based in either our Sydney or Brisbane office. Reporting to the Head of Business Systems, you’ll play a key role in making sure our invoices are accurate, compliant with client billing requirements, and submitted through our clients' e-billing platforms on time, so that our people can focus on delivering great work for clients.

This is a detail-focused, service-oriented role for someone who enjoys problem solving, takes pride in getting things right, and can build strong working relationships with lawyers, billing teams and client contacts.

This is a 0.6 FTE role. We're open to the working pattern that suits you best, either school hours across five days a week, or three full days a week.

Key Responsibilities Include

• Prepare, validate and submit invoices to clients through e-billing platforms, in line with client billing guidelines and agreed timeframes
• Review time entries and narratives for compliance with client requirements, and work with lawyers and their support teams to resolve issues before invoices are submitted
• Monitor submitted invoices, manage rejections and queries from clients, and make sure corrections are made and resubmitted promptly
• Set up and maintain client and matter information in e-billing platforms and our time and billing system, including rates, billing codes and e-billing formats
• Be a go-to person for e-billing questions, providing guidance to lawyers, practice teams and Finance colleagues on client billing requirements
• Track invoice status and maintain accurate records and reporting on submissions, rejections and turnaround times
• Identify trends and root causes of invoice rejections, and recommend improvements to processes and systems
• Collaborate with the broader Finance and Client Billing team on projects, automation and process improvement initiatives

We Welcome Applications From People Who Have

• Experience in billing, accounts receivable or a similar role, ideally within a law firm or professional services firm or other complex environment
• Exceptional attention to detail and a methodical approach to checking and reconciling information
• The ability to manage competing deadlines, particularly around month-end and client billing cycles
• Clear and professional communication skills, with the confidence to follow up with lawyers and clients
• Comfort working with time and billing systems and third-party platforms, with strong Excel skills
• A proactive, curious approach to problem solving and process improvement
• Experience with legal e-billing platforms, LEDES or UTBMS formats is highly regarded but not essential

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [e-mail].