Bid Writer

Convergint Australia Pty Ltd; Melbourne; Hybrid; AUD 85,000 - 120,000; Full time

Job summary

Convergint Australia Pty Ltd in Melbourne is seeking a proactive Bid & Proposal Writer to craft clear, persuasive, and compliant proposals for our Oceania sales initiatives. You will collaborate with Pre-Sales, Engineering, Estimating, Operations and Service to turn requirements into compelling submissions.

You will own response content, editorial quality and submission readiness, enabling teams to focus on customers and revenue growth, while leveraging approved templates and AI-assisted

Qualifications

• Tender, bid or proposal writing experience.
• Excellent business writing for executive/technical audiences.
• Translate complex information into persuasive responses.
• Strong MS Word and PowerPoint skills.
• Experience with SharePoint/Smartsheet/CRM or document systems.
• Collaborative across Pre-Sales, Engineering, Estimating, Operations and Service.

Responsibilities

• Write executive summaries, value propositions and presentations.
• Develop persuasive responses focusing on customer priorities and evaluation criteria.
• Edit and proofread content for clarity, consistency, tone and factual accuracy.
• Interview with SMEs to capture required information for responses.
• Coordinate response inputs, review dates and submission milestones across opportunities.

Skills

Tender writing

Editing

Interviews with SMEs

Cross-functional collaboration

Clear communication

Education

High School Diploma

Related degree desirable

Tools

Microsoft Word

PowerPoint

SharePoint

Smartsheet

CRM systems

Job description

Build a career where values meet worldwide opportunity. Job Description: Convergint is looking for an enthusiastic Bid & Proposal Writer to join our amazing culture. The Bid & Proposal Writer plays a key role in developing clear, persuasive and compliant proposals and submissions to support our Oceania sales business.

Who You Are You are customer-focused with excellent written communication, critical thinking and information-synthesis skills. You have strong attention to detail, enjoy working collaboratively with different teams and can manage multiple deadlines while maintaining high-quality work. You are proactive, adaptable and confident engaging with subject matter experts to develop compelling customer-focused submissions.

What you’ll do with “Our Training and Your Experience” This is a bid and proposal writing role focused on developing clear, persuasive and compliant proposals, tenders, RFIs, RFQs, EOIs, prequalification submissions and customer presentations. You will work closely with the sales team and subject matter experts across Pre-Sales, Engineering, Estimating, Operations and Service to turn customer requirements and approved information into compelling submissions. You will own response content, structure, editorial quality and submission readiness, allowing Sales and technical teams to focus on customers, solutions and revenue growth.

The role

• Write and tailor executive summaries, value propositions, solution narratives, methodologies, capability statements and customer presentations
• Develop persuasive responses focused on customer priorities, evaluation criteria, business outcomes, risk reduction, value and differentiators
• Edit and proofread content for clarity, consistency, tone, structure and factual accuracy
• Conduct structured interviews and liaise with Pre-Sales, Engineering, Estimating, Operations, Service and other subject matter experts to capture the information needed for responses
• Translate complex technical and operational information into clear customer language without changing the approved meaning
• Identify gaps, unclear statements or unsupported claims and obtain clarification from the accountable owner
• Analyse customer requirements, evaluation criteria, mandatory returnables and submission instructions
• Use compliance matrices to ensure every question is answered completely and in the required format
• Identify assumptions, departures, missing information or approval requirements and elevate them early
• Coordinate response inputs, internal review dates and submission milestones across multiple concurrent opportunities, escalating delays or resource constraints early
• Prepare and assemble professional proposal documents and presentations using approved Convergint templates and brand standards
• Check consistency across written responses, technical schedules, pricing, drawings, appendices and supporting evidence
• Support structured reviews and complete final editorial and response-quality checks before submission
• Use approved Convergint AI tools to accelerate analysis, drafting, editing and quality review, validating all outputs before use
• Maintain reusable proposal content, case studies, project references, CVs, certifications and customer-specific responses
• Protect customer, commercial and security-sensitive information by using approved systems and data-handling practices
• Develop repeat, recurring, novated and established-customer submissions using approved content and previous responses where appropriate
• Minimise repeat requests to Sales and technical teams by identifying only the information that is new or has changed
• Support clarifications, presentations and post-bid reviews and capture useful content and lessons for future pursuits
• Perform other duties and responsibilities as requested or required
• Take care of your own health and safety and ensure your acts or omissions do not adversely impact the safety of others
• Comply with all reasonable safe work policies, procedures and instructions, participate in risk management activities and report hazards, near misses and incidents within the required timeframe

What you'll need

• Minimum High School Diploma or equivalent
• Related degree or higher education qualification desirable
• Demonstrated experience writing tenders, bids, proposals or other complex business responses
• Exceptional business writing, editing and document-structuring capability for executive and technical audiences
• Experience interpreting customer requirements and technical or commercial information and converting it into persuasive responses
• Strong Microsoft Word and PowerPoint capability
• Experience using SharePoint, Smartsheet, CRM or document-management systems
• Practical experience using generative AI or writing-assistance tools with strong verification and confidentiality discipline
• Experience in electronic security, audiovisual, ICT, data centres, critical infrastructure, construction, engineering, technology or complex services is highly desirable
• Collaborative approach with the ability to work effectively across sales, operations and service teams
• Customer-focused with excellent written communication, critical thinking and information-synthesis skills
• Strong interviewing, questioning and technical-translation capability
• Exceptional attention to detail, quality control and compliance discipline
• Ability to influence and constructively challenge subject matter experts without direct authority
• Ability to manage multiple deadlines, prioritise effectively and elevate issues early
• High professional judgement, integrity, discretion, collaboration and commitment to continuous improvement
• Shows initiative, engages in proactive behaviours and looks for opportunities
• Very adaptable, responds effectively to changes in situation or information and can influence others and build consensus using good written and verbal communication skills

Private Security Individual Registration Work Environment

The position is primarily office-based and may operate in a hybrid environment. The role supports multiple concurrent pursuits and requires flexibility, disciplined planning and effective communication. Occasional customer briefings, workshops, site visits or submission-related meetings may be required.

Convergint is committed to a culture of Diversity and Inclusion and is an Equal Opportunity Employer. We welcome applications from individuals of all backgrounds and experiences. If you require reasonable adjustments during the recruitment process, please let us know.

Applicants must have the legal right to work in the country where the role is based.

Employment may be subject to reference checks and other pre-employment screening relevant to the role.

By applying for this position, you consent to the collection and handling of your personal information for recruitment purposes in accordance with our Privacy Policy.

Culture first since day one. From a single vision in 2001 to a global community of colleagues today, Convergint’s story is defined by people, purpose, and progress. Every milestone reflects our belief that when we put people first, extraordinary things happen. What began as a values-driven mission has grown into a worldwide commitment to service, innovation, and partnership that continues to shape our future.