Bid Manager

Convergint; Sydney; On-site; AUD 120,000 - 160,000; Full time

Job summary

Convergint in Australia is seeking a proactive Bid Manager to lead end-to-end bid management across Oceania, with a focus on electronic security and technology solutions. You will coordinate Sales, technical, operational and commercial contributors to deliver persuasive, compliant submissions on time and protect margins.

You will drive bid strategy, run kick-offs, manage multiple bids, maintain audit trails, and ensure compliance with policies, probity and regulatory obligations.

Qualifications

• Lead major proposals from qualification through submission.
• Strong bid leadership and planning across deadlines.
• Influence senior stakeholders without direct authority.
• Experience with compliance matrices and governance gates.
• Experience in electronic security/ICT or complex services desirable.
• APMP or similar bid-methodology desirable.
• Private Security Registration desirable.

Responsibilities

• Lead bid/no-bid assessments with Sales and leaders.
• Coordinate bid kick-offs and response strategy.
• Manage multiple bids with live plans and gates.
• Coordinate Sales, Bid Writers, Pre-Sales Engineers, Estimating, Ops, Finance and Legal.
• Translate customer priorities into win themes and briefs.
• Review submissions for value, evidence and consistency.
• Manage bid compliance matrices and submission requirements.
• Maintain auditable decision records and version control.
• Coordinate pricing, estimates, contracts and risk reviews.
• Lead reviews and ensure checks before submission.
• Handover awarded scope to delivery teams.

Skills

Bid leadership

Planning

Stakeholder management

Compliance

Proposal review

MS Office

AI tools usage

Education

High School diploma

Related degree desirable

APMP certification desirable

Private Security Registration

Tools

Smartsheet

CRM

SharePoint

Job description

Build a career where values meet worldwide opportunity.

Job Description: Convergint is looking for an enthusiastic Bid Manager to join our amazing culture. The Bid Manager plays a key role in leading the end-to-end management of bids across Oceania, with a primary focus on electronic security and technology solutions.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customers' best service provider. We realise the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

Who You Are

You are collaborative, proactive and accountable, with strong bid leadership, planning and prioritisation skills. You can influence senior stakeholders, coordinate multiple teams and manage competing deadlines while maintaining a strong focus on compliance, commercial integrity and quality.

What you'll do with "Our Training and Your Experience"

This is a bid management role focused on leading the end-to-end management of major proposals, RFx responses and contract submissions. You will be responsible for coordinating Sales, technical, operational and commercial contributors to deliver persuasive, compliant and approved submissions on time, while protecting margins, managing risks and improving bid processes and outcomes.

The role

• Lead bid/no-bid assessments with Sales and relevant leaders, considering customer fit, capacity, win probability, delivery capability and commercial risk
• Coordinate bid kick-offs and establish response strategies, scope, deliverables, responsibilities, resource requirements, milestones and review gates
• Manage multiple concurrent bids through live plans, action registers and decision logs, resolving dependencies and escalating missed commitments or resource constraints
• Coordinate Sales, Bid Writers, Pre-Sales Engineering, Estimating, Operations, Service, Finance and Legal throughout the bid process
• Work with Sales to translate customer priorities and evaluation criteria into win themes and clear response briefs
• Review submissions to ensure persuasive value, supporting evidence and consistency with approved solutions and commercial positions
• Manage bid compliance matrices, mandatory returnables, clarification processes and submission requirements
• Facilitate review gates and maintain auditable records of decisions, approvals, departures and document versions
• Ensure bids and commercial submissions comply with company policies, delegations of authority, probity requirements, Australian Standards (AS/NZS) and relevant regulatory and security industry obligations
• Coordinate pricing, estimates, contract and risk reviews with relevant stakeholders
• Confirm alignment of scope, assumptions, exclusions, pricing schedules, delivery commitments and approved contract positions
• Lead structured reviews and ensure technical, commercial and editorial checks are completed before submission
• Control final submission release and timely lodgement, maintaining approved submission and receipt records
• Coordinate post-submission responses and handover of awarded scope, assumptions, exclusions, commitments and risks to delivery teams
• Conduct bid debriefs and track timeliness, compliance, review completion, bid effort and win/loss outcomes
• Maintain templates, content libraries and bid records, and coach colleagues in effective bid practices
• Use approved Convergint systems and AI tools, validating outputs and protecting customer, commercial and security-sensitive information
• Perform other duties and responsibilities as requested or required

What you'll need

• Strong bid leadership, planning and prioritisation skills across multiple concurrent deadlines
• Ability to influence senior stakeholders and coordinate teams without relying on direct authority
• Commercial judgement to challenge assumptions, recognise risks and secure timely specialist review and approval
• Excellent communication and proposal review skills, with the ability to connect technical solutions to customer outcomes
• Strong compliance, document control and attention to detail, with sound judgement under deadline pressure
• Collaborative, proactive and accountable approach, with the confidence to resolve issues and improve processes
• Demonstrated success leading complex, multi-stakeholder bids from qualification and planning through review, approval, submission and handover
• Experience managing competing bid priorities, governance gates, compliance matrices and executive review processes
• Proven ability to coordinate commercial, pricing and contract reviews with Finance, Legal, Estimating and Operations while respecting approval boundaries
• Experience improving submission quality, bid efficiency or win outcomes
• Experience guiding Bid Writers and subject matter experts to develop clear, customer-focused responses
• Experience in electronic security, systems integration, ICT, data centres, critical infrastructure, construction, engineering or complex services desirable
• Strong Microsoft Word, Excel and PowerPoint capabilities
• Practical experience using Smartsheet, CRM, SharePoint or bid/document-management systems
• Ability to use approved AI and response tools with sound verification, confidentiality and information-handling practices
• Minimum High School diploma or equivalent
• Related degree or higher education qualification desirable
• APMP certification or equivalent bid-methodology experience desirable
• Private Security Individual Registration

Why join us?

• Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities can realise their maximum potential within the company.
• Opportunities for career progression.
• Training and development provided.

We have a great company culture, engage in Corporate Social Responsibility, work hard, and promote fun & laughter on a daily basis.

Convergint is committed to a culture of Diversity and Inclusion and is an Equal Opportunity Employer. We welcome applications from individuals of all backgrounds and experiences. If you require reasonable adjustments during the recruitment process, please let us know.

Applicants must have the legal right to work in the country where the role is based. Employment may be subject to reference checks and other pre-employment screening relevant to the role.

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