Bid Manager

Convergint Australia Pty Ltd; New South Wales; On-site; AUD 110,000 - 160,000; Full time

Job summary

Convergint Australia Pty Ltd is seeking an enthusiastic Bid Manager to lead end-to-end bid management across Oceania, with a primary focus on electronic security and technology solutions. The role requires coordinating Sales, technical, operational and commercial contributors to deliver persuasive, compliant submissions on time while protecting margins and managing risk.

You will manage multiple bids, establish response strategies, track milestones, and drive improvements to bid processes.

Qualifications

• Demonstrated bid leadership and planning across multiple deadlines.
• Ability to influence senior stakeholders without direct authority.
• Commercial judgement to challenge assumptions and manage risks.
• Excellent written and oral communication for proposals.
• Strong document control and regulatory compliance awareness.
• Collaborative, proactive and accountable approach to bids.
• Proven track record leading complex multi-stakeholder bids.
• Experience coordinating commercial, pricing and contract reviews.
• Experience in electronic security, systems integration or complex services is desirable.

Responsibilities

• Lead end-to-end management of major proposals, RFx responses and submissions.
• Coordinate Sales, technical, operations, finance and legal contributors.
• Develop response strategies, scope, deliverables, and milestones.
• Maintain bid plans, action registers and decision logs across bids.
• Ensure compliance with policies, approvals, and probity requirements.
• Facilitate review gates and auditable records of decisions.
• Coordinate pricing, estimates, contract and risk reviews with stakeholders.
• Oversee submission accuracy and timely lodgement, then handover to delivery teams.
• Coach bid writers and subject matter experts to craft customer-focused responses.

Skills

Bid leadership

Planning & prioritisation

Stakeholder management

Communication

Analytical thinking

Governance & compliance

Proposal review

Risk management

Education

APMP certification or bid-methodology experience

Related degree or higher education

Minimum High School diploma

Private Security Individual Registration

Tools

Smartsheet

CRM

SharePoint

Bid/document-management systems

Microsoft Word

Excel

PowerPoint

Job description

Build a career where values meet worldwide opportunity. Job Description: Convergint is looking for an enthusiastic Bid Manager to join our amazing culture. The Bid Manager plays a key role in leading the end-to-end management of bids across Oceania, with a primary focus on electronic security and technology solutions.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realise the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

Who You Are

You are collaborative, proactive and accountable, with strong bid leadership, planning and prioritisation skills. You can influence senior stakeholders, coordinate multiple teams and manage competing deadlines while maintaining a strong focus on compliance, commercial integrity and quality.

What you’ll do with “Our Training and Your Experience”

This is a bid management role focused on leading the end-to-end management of major proposals, RFx responses and contract submissions. You will be responsible for coordinating Sales, technical, operational and commercial contributors to deliver persuasive, compliant and approved submissions on time, while protecting margins, managing risks and improving bid processes and outcomes.

• Lead bid/no-bid assessments with Sales and relevant leaders, considering customer fit, capacity, win probability, delivery capability and commercial risk
• Coordinate bid kick-offs and establish response strategies, scope, deliverables, responsibilities, resource requirements, milestones and review gates
• Manage multiple concurrent bids through live plans, action registers and decision logs, resolving dependencies and escalating missed commitments or resource constraints
• Coordinate Sales, Bid Writers, Pre-Sales Engineering, Estimating, Operations, Service, Finance and Legal throughout the bid process
• Work with Sales to translate customer priorities and evaluation criteria into win themes and clear response briefs
• Review submissions to ensure persuasive value, supporting evidence and consistency with approved solutions and commercial positions
• Manage bid compliance matrices, mandatory returnables, clarification processes and submission requirements
• Facilitate review gates and maintain auditable records of decisions, approvals, departures and document versions
• Ensure bids and commercial submissions comply with company policies, delegations of authority, probity requirements, Australian Standards (AS/NZS) and relevant regulatory and security industry obligations
• Coordinate pricing, estimates, contract and risk reviews with relevant stakeholders
• Confirm alignment of scope, assumptions, exclusions, pricing schedules, delivery commitments and approved contract positions
• Lead structured reviews and ensure technical, commercial and editorial checks are completed before submission
• Control final submission release and timely lodgement, maintaining approved submission and receipt records
• Coordinate post-submission responses and handover of awarded scope, assumptions, exclusions, commitments and risks to delivery teams
• Conduct bid debriefs and track timeliness, compliance, review completion, bid effort and win/loss outcomes
• Maintain templates, content libraries and bid records, and coach colleagues in effective bid practices
• Use approved Convergint systems and AI tools, validating outputs and protecting customer, commercial and security-sensitive information
• Perform other duties and responsibilities as requested or required

What you’ll need

• Strong bid leadership, planning and prioritisation skills across multiple concurrent deadlines
• Ability to influence senior stakeholders and coordinate teams without relying on direct authority
• Commercial judgement to challenge assumptions, recognise risks and secure timely specialist review and approval
• Excellent communication and proposal review skills, with the ability to connect technical solutions to customer outcomes
• Strong compliance, document control and attention to detail, with sound judgement under deadline pressure
• Collaborative, proactive and accountable approach, with the confidence to resolve issues and improve processes
• Demonstrated success leading complex, multi-stakeholder bids from qualification and planning through review, approval, submission and handover
• Experience managing competing bid priorities, governance gates, compliance matrices and executive review processes
• Proven ability to coordinate commercial, pricing and contract reviews with Finance, Legal, Estimating and Operations while respecting approval boundaries
• Experience improving submission quality, bid efficiency or win outcomes
• Experience guiding Bid Writers and subject matter experts to develop clear, customer-focused responses
• Experience in electronic security, systems integration, ICT, data centres, critical infrastructure, construction, engineering or complex services desirable
• Strong Microsoft Word, Excel and PowerPoint capabilities
• Practical experience using Smartsheet, CRM, SharePoint or bid/document-management systems
• Ability to use approved AI and response tools with sound verification, confidentiality and information-handling practices
• Minimum High School diploma or equivalent
• Related degree or higher education qualification desirable
• APMP certification or equivalent bid-methodology experience desirable
• Private Security Individual Registration

Why join us?

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities can realise their maximum potential within the company.

We have a great company culture, engage in Corporate Social Responsibility, work hard, and promote fun & laughter on a daily basis.

• Opportunities for career progression.
• Training and development provided.

Convergint is committed to a culture of Diversity and Inclusion and is an Equal Opportunity Employer. We welcome applications from individuals of all backgrounds and experiences. If you require reasonable adjustments during the recruitment process, please let us know. Applicants must have the legal right to work in the country where the role is based.

Employment may be subject to reference checks and other pre-employment screening relevant to the role.

Culture first since day one. From a single vision in 2001 to a global community of colleagues today, Convergint’s story is defined by people, purpose, and progress. Every milestone reflects our belief that when we put people first, extraordinary things happen. What began as a values-driven mission has grown into a worldwide commitment to service, innovation, and partnership that continues to shape our future.