Bid Coordinator

SHAPE Australia; City of Hobart; On-site; AUD 60,000 - 85,000; Full time

Job summary

SHAPE Tasmania in Hobart seeks a proactive Bid Coordinator to support high-quality tender submissions, capability statements and expressions of interest, helping SHAPE compete effectively.

You’ll manage bid plans, research clients, edit executive summaries, and collaborate across teams in a fast-paced construction environment, with opportunities to develop toward broader pre-construction roles.

Qualifications

• Experience in Graphic Design, Communications or similar role.
• Proficiency in InDesign, MS Word and Excel.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and a collaborative approach.

Responsibilities

• Establish and manage Bid Action Plans for delivery of submission requirements.
• Maintain and update Bid & Strategy documentation/information database.
• Draft and edit executive summaries as required.
• Provide client research and background analysis to the bid lead.
• Identify improvement strategies throughout the bid process.
• Create dynamic opportunities and maximise the customer experience.

Skills

Graphic design

Communications

Bid coordination

Attention to detail

Team collaboration

Tools

InDesign

Microsoft Word

Microsoft Excel

Job description

SHAPE Tasmania is a locally established business with permanent operations in Hobart and Launceston. Backed by national capability and more than 36 years of experience, we deliver fitout, refurbishment and new build projects across commercial, education, health, defence, hotels and community sectors.

As we grow our presence across the state, we are creating genuine opportunities for people to take ownership, build capability and shape a long-term career.

You’ll play a key role in

As a Bid Coordinator within our Hobart branch, you’ll play a pivotal role in supporting winning project outcomes from the very start. Coordinating the delivery of high-quality tender submissions, capability statements, and expressions of interest, you’ll help position SHAPE competitively in the market.

This is an exciting opportunity to begin your career pathway into broader bid or pre-construction roles, contributing to securing new work and playing a key role in the continued success and growth of our business.

Key responsibilities:

• Establish and manage Bid Action Plans for delivery of submission requirements.
• Maintain and update Bid & Strategy documentation/information database.
• Draft and edit executive summaries as required.
• Provide client research and background analysis to the bid lead.
• Identify improvement strategies throughout the bid process.
• Create dynamic opportunities and maximise the customer experience.

What you’ll bring

You are organised and detail oriented and thrive in a fast-paced environment. You take pride in your work and bring a collaborative approach when working across teams to deliver successful submissions.

• Experience in a Graphic Design, Communications or similar role.
• Proficiency in InDesign, along with strong Microsoft Word and Excel skills
• The ability to manage multiple tasks and meet deadlines
• Strong attention to detail and a structured, organised approach
• A collaborative mindset and ability to build positive working relationships
• Exposure to the construction industry (preferred but not essential)

Why SHAPE is a great place to work

We have the ambitious vision to be ‘the place where everyone wants to work’. That’s why at SHAPE you’ll enjoy:

• A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
• 5 additional paid leave days every year
• Personalised career development to fast-track your growth with regular check-ins
• An ‘Individual Flexibility Plan’ to match your work/life needs
• Competitive salary and profit-share potential (up to 15% of your salary)
• Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
• Personalised parental leave benefits for your growing family
• Regular social events to connect with your colleagues, subcontractors, and clients