Aviation Cargo Invoicing & Admin Specialist

Swissport International AG; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

On-site parking available

Permanent Full Time position

Opportunities for career advancement

Accrual of annual and personal leave

Comprehensive training and ongoing 지원

Job summary

Swissport International AG at Sydney International Airport NSW seeks an experienced invoicing and administration professional to support cargo and ground handling operations. You will manage invoicing, data entry, and related records with confidentiality and cross‑functional collaboration.

The role emphasizes accuracy, process improvement, and coordination with operations and finance to ensure timely billing and compliant documentation.

Qualifications

• Excellent written and verbal communication skills.
• Strong administrative and organisational capability.
• High attention to detail, particularly in invoicing and data accuracy.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Professional, approachable and proactive attitude.
• Ability to handle confidential information with discretion.
• General business and financial administration knowledge.
• Ability to work independently and as part of a team.

Responsibilities

• Process cargo-related data for customer invoicing.
• Prepare, review and reconcile invoices in accordance with contractual agreements.
• Ensure accuracy of terminal handling charges and related records.
• Maintain accurate financial and operational records to support audits and compliance.
• Work closely with operations to validate chargeable activities and supporting documentation.
• Perform general data entry and maintain business systems.
• Maintain orderly filing and record-keeping systems.
• Assist in onboarding processes for new staff.
• Manage invoicing from external vendors and generating purchase orders.
• Manage customer dispute resolution.

Skills

Communication

Administrative

Attention to detail

MS Office

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Swissport International AG at Sydney International Airport NSW seeks an experienced invoicing and administration professional to support cargo and ground handling operations. You will manage invoicing, data entry, and related records with confidentiality and cross‑functional collaboration.

The role emphasizes accuracy, process improvement, and coordination with operations and finance to ensure timely billing and compliant documentation.