Cargo Billing & Admin Specialist

Swissport; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

On-site parking

Permanent full-time position

Career advancement

Annual leave

Personal leave

Training and support

Job summary

Swissport Australia in Sydney is seeking an organised administrator to join our cargo handling team. Reporting under limited supervision, you will provide invoicing, data entry and administrative support to ensure smooth cargo and ground handling operations.

You will verify data, prepare invoices, maintain records, and collaborate with operations and finance to deliver accurate billing while upholding Swissport's values of integrity and teamwork.

Qualifications

• Excellent written and verbal communication skills.
• Strong administrative and organisational capability.
• High attention to detail, particularly in invoicing and data accuracy.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Professional, approachable and proactive attitude.
• Ability to handle confidential information with discretion.
• General business and financial administration knowledge.
• Ability to work independently and as part of a team.

Responsibilities

• Collect, verify and process cargo-related data for customer invoicing.
• Prepare, review and reconcile invoices in accordance with contractual agreements.
• Ensure accuracy of terminal handling charges and related records.
• Maintain accurate financial and operational records to support audits and compliance.
• Work closely with operations to validate chargeable activities and supporting documentation.
• Perform general data entry and maintain business systems.
• Maintain orderly filing and record-keeping systems.
• Assist in onboarding processes for new staff.
• Manage invoicing from external vendors and generating purchase orders.
• Manage customer dispute resolution.

Skills

Communication

Administrative skills

Attention to detail

MS Office

Confidentiality

Job description

Swissport Australia in Sydney is seeking an organised administrator to join our cargo handling team. Reporting under limited supervision, you will provide invoicing, data entry and administrative support to ensure smooth cargo and ground handling operations.

You will verify data, prepare invoices, maintain records, and collaborate with operations and finance to deliver accurate billing while upholding Swissport's values of integrity and teamwork.