Automotive Contract Specialist

Talent Recruitment; Albion; On-site; AUD 79,000 - 89,000; Full time

Job summary

CER Operations Pty Ltd in Queensland seeks a Contract Administrator to join the team on a permanent full-time basis. This role reports into operations and focuses on the end-to-end handling of contracts and related commercial documents for dealership activities.

You will prepare, review and maintain contracts, purchase orders and supplier agreements, ensure terms are clear, and coordinate with sales, finance and management to resolve discrepancies.

Qualifications

• 2–3 years of relevant contract administration experience.
• Review, process and manage a high volume of documentation accurately.
• Identify discrepancies and negotiate solutions.
• Strong written and verbal communication; proficient in MS Office (Excel/Outlook/Word).
• Experience in automotive dealership or multi-site dealer group desirable.

Responsibilities

• Prepare, review, interpret and maintain contracts, agreements, purchase orders and other commercial documentation relevant to dealership operations. Review contractual terms and conditions to ensure that the parties' obligations, deliverables, payment terms, timeframes and responsibilities are clearly documented. Ensure all contractual documents are complete, accurate, properly authorised and maintained in accordance with internal procedures.
• Administer contractual documentation associated with vehicle sales, vehicle orders, customer deposits, trade-ins and vehicle deliveries, where applicable. Coordinate with sales personnel, finance staff and management to resolve discrepancies in contracts and supporting documentation. Assist in preparing, reviewing and administering agreements with vehicle suppliers, parts suppliers, service providers, contractors and other business partners.
• Review supplier quotations, purchase terms, delivery conditions, payment terms and service-level requirements against approved commercial arrangements. Ensure contractual processes comply with relevant Australian laws, applicable consumer protection requirements, privacy obligations and internal policies. Refer complex legal matters and significant contractual risks to management or external advisers as appropriate.
• Prepare and process contract amendments, variations, extensions and revised commercial terms. Prepare regular reports on contract status, upcoming renewals, outstanding obligations, variations, supplier performance and contractual risks.
• Analyze contract information to identify discrepancies, recurring issues and opportunities to improve administrative processes. Recommend improvements to contract management procedures, document-control systems and compliance processes.

Skills

Contract management

Documentation review

Negotiation

MS Office

Job description

CER Operations Pty Ltd in Queensland seeks a Contract Administrator to join the team on a permanent full-time basis. This role reports into operations and focuses on the end-to-end handling of contracts and related commercial documents for dealership activities.

You will prepare, review and maintain contracts, purchase orders and supplier agreements, ensure terms are clear, and coordinate with sales, finance and management to resolve discrepancies.