Automotive Admin Clerk - Detail-Driven & Multitask Pro

Lexus of Essendon; Melbourne; On-site; AUD 52,000 - 60,000; Full time

Job summary

Lexus of Essendon is seeking an organised Administration Clerk in Essendon, Melbourne. You will support day-to-day dealership administration, working with management, sales and finance teams to ensure processes, vehicle records and documentation run smoothly.

The role involves handling calls, emails, record-keeping, VicRoads processes and invoicing, with opportunities to contribute across vehicle administration, sales support and finance administration.

Qualifications

• Strong administration and organisational skills.
• Excellent attention to detail and accuracy in records.
• Ability to manage multiple priorities in a busy dealership environment.
• Professional, welcoming communication style.

Responsibilities

• Managing incoming telephone calls, emails and general enquiries.
• Providing day-to-day administrative support to dealership management and departments.
• Maintaining accurate records within dealership systems and databases.
• Processing and filing physical and electronic documentation.
• Assisting with VicRoads registrations, transfers, registration logs and expiry checks.
• Preparing vehicle delivery documentation and coordinating plates, books, keys and vehicle records.
• Assisting with vehicle swap documentation and administration.
• Processing delivered vehicle deals and direct vehicle purchases.
• Assisting with wholesale invoicing and deal closure; supporting daily banking, receipts, refunds and payouts.
• Assisting with petty cash and accounts payable administration.
• Coordinating appointments, calendars and meetings when required.
• Providing general administrative support across the dealership as needed.

Skills

Organisational skills

Attention to detail

Multitasking

Professional communication

Team player

Tools

Microsoft Word

Excel

Outlook

Job description

Lexus of Essendon is seeking an organised Administration Clerk in Essendon, Melbourne. You will support day-to-day dealership administration, working with management, sales and finance teams to ensure processes, vehicle records and documentation run smoothly.

The role involves handling calls, emails, record-keeping, VicRoads processes and invoicing, with opportunities to contribute across vehicle administration, sales support and finance administration.