Automotive Vehicle Costing & Admin Specialist

Autopact; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

On-site parking

Structured training

Employee benefits

Job summary

Autopact in Melbourne seeks a capable Vehicle Costing & Administration Clerk to support vehicle sales and dealership accounting. You will process costing, manage documentation, and handle supplier invoices with accuracy.

Two years in administration or accounts support is desired, with strong data-entry and MS Office skills. Experience with Pentana ERA is highly regarded and on-site parking is available.

Qualifications

• At least two years’ experience in administration, accounts support, vehicle processing or similar clerical role.
• Strong data-entry and computer skills, including confidence using Microsoft Office.
• Ability to follow established processes while identifying missing or incorrect information.
• Excellent attention to detail and a high level of accuracy.
• Good numerical skills and confidence working with invoices, payments and reconciliations.
• Ability to manage repetitive, deadline-driven work without compromising accuracy.
• Strong organisational skills and the ability to prioritise competing tasks.
• Clear and professional communication skills.
• A practical understanding of, or genuine interest in, vehicles and the automotive industry.

Responsibilities

• Processing and costing vehicle sales deals accurately and efficiently.
• Checking deal documentation for completeness and following up missing information.
• Calculating and processing sales commissions in line with payroll deadlines.
• Processing manufacturer vehicle invoices.
• Maintaining vehicle sales registers, logs and related records.
• Administering extended warranties and associated updates.
• Reviewing vehicle gross profit results and reporting discrepancies to Sales Management.
• Processing vehicle bailment transactions.
• Processing customer, staff and miscellaneous payments.
• Reconciling relevant general ledger accounts.
• Liaising with sales teams and managers to resolve deal-related queries.
• Providing general accounts and administrative support as required.

Skills

Data entry

Microsoft Office

Attention to detail

Numerical skills

Clear communication

Organisational skills

Teamwork

Tools

Pentana ERA

Job description

Autopact in Melbourne seeks a capable Vehicle Costing & Administration Clerk to support vehicle sales and dealership accounting. You will process costing, manage documentation, and handle supplier invoices with accuracy.

Two years in administration or accounts support is desired, with strong data-entry and MS Office skills. Experience with Pentana ERA is highly regarded and on-site parking is available.