Administration Clerk Automotive

Lexus Of Essendon; Melbourne; Sur place; AUD 52 000 - 60 000; Plein temps

Résumé du poste

Lexus of Essendon is seeking an organised Administration Clerk in Essendon, Melbourne. You will support day-to-day dealership administration, working with management, sales and finance teams to ensure processes, vehicle records and documentation run smoothly.

The role involves handling calls, emails, record-keeping, VicRoads processes and invoicing, with opportunities to contribute across vehicle administration, sales support and finance administration.

Qualifications

• Strong administration and organisational skills.
• Excellent attention to detail and accuracy in records.
• Ability to manage multiple priorities in a busy dealership environment.
• Professional, welcoming communication style.

Responsabilités

• Managing incoming telephone calls, emails and general enquiries.
• Providing day-to-day administrative support to dealership management and departments.
• Maintaining accurate records within dealership systems and databases.
• Processing and filing physical and electronic documentation.
• Assisting with VicRoads registrations, transfers, registration logs and expiry checks.
• Preparing vehicle delivery documentation and coordinating plates, books, keys and vehicle records.
• Assisting with vehicle swap documentation and administration.
• Processing delivered vehicle deals and direct vehicle purchases.
• Assisting with wholesale invoicing and deal closure; supporting daily banking, receipts, refunds and payouts.
• Assisting with petty cash and accounts payable administration.
• Coordinating appointments, calendars and meetings when required.
• Providing general administrative support across the dealership as needed.

Connaissances

Organisational skills

Attention to detail

Multitasking

Professional communication

Team player

Outils

Microsoft Word

Excel

Outlook

Description du poste

At Lexus of Essendon, we pride ourselves on delivering exceptional customer service and creating an environment where every customer is welcomed as a guest in our home.

We are looking for an organised, reliable and detail-focused Administration Clerk to join our team.

This is a varied role supporting the day-to-day administration of our dealership. You will work closely with our management, sales and finance teams, helping ensure our processes, vehicle records and daily administration run smoothly.

Administration Clerk

Lexus of Essendon | Essendon, Melbourne

At Lexus of Essendon, we pride ourselves on delivering exceptional customer service and creating an environment where every customer is welcomed as a guest in our home.

We are looking for an organised, reliable and detail-focused Administration Clerk to join our team.

This is a varied role supporting the day-to-day administration of our dealership. You will work closely with our management, sales and finance teams, helping ensure our processes, vehicle records and daily administration run smoothly.

Key Responsibilities

Your responsibilities will include:

• Managing incoming telephone calls, emails and general enquiries
• Providing day-to-day administrative support to dealership management and departments
• Maintaining accurate records within dealership systems and databases
• Processing and filing physical and electronic documentation
• Assisting with VicRoads registrations, transfers, registration logs and expiry checks
• Preparing vehicle delivery documentation and coordinating plates, books, keys and vehicle records
• Assisting with vehicle swap documentation and administration
• Processing delivered vehicle deals and direct vehicle purchases
• Assisting with wholesale invoicing and deal closureSupporting daily banking, receipts, refunds and payouts
• Assisting with petty cash and accounts payable administration
• Coordinating appointments, calendars and meetings when required
• Providing general administrative support across the dealership as needed

About You

We are looking for someone who:

• Has strong administration and organisational skills
• Demonstrates excellent attention to detail and accuracy
• Can confidently manage multiple priorities in a busy environment
• Has a professional and welcoming communication style
• Is comfortable using Microsoft Word, Excel and Outlook
• Works well both independently and as part of a team
• Is reliable, proactive and willing to assist wherever required

Previous experience in automotive administration, dealership operations, customer service or reception would be highly regarded. Experience with dealership management systems and VicRoads processes would also be advantageous.

Why Join Lexus of Essendon?

This is an opportunity to join a supportive and collaborative dealership environment and develop your experience across vehicle administration, sales support, customer service and finance administration.

If you enjoy keeping things organised, take pride in accuracy and like being the person others can rely on to keep processes moving, we would love to hear from you.