Assistant Project Officer

NSW Department of Communities and Justice; Parramatta; On-site; AUD 103,000 - 114,000; Full time

Benefits offered by this job

Flexible, autonomous work environment

Competitive pay and conditions

Training and development opportunities

Health & Wellbeing and EAP

Job summary

The Department of Communities and Justice is seeking an Assistant Project Officer in Parramatta to coordinate administrative delivery of programs, manage documentation, liaise with stakeholders and assist with contracts and financial processes.

You will undertake research, support project teams, prepare briefs and reports, and provide secretariat services to support project management delivery. The role requires strong communication and procurement experience within a government environment.

Qualifications

• Experience coordinating workflows and multiple priorities under pressure with accuracy.
• Strong written and verbal communication across stakeholders.
• Experience conducting research and applying critical analysis.
• Understanding of procurement processes to ensure service delivery outcomes.
• Experience in reporting and administering using digital tools.

Responsibilities

• Provide project and operational support, monitoring project plans, milestones and deliverables.
• Update and collate documentation to ensure compliance with project management methodology.
• Undertake basic research and analysis to support decision making and planning.
• Assist the project team to complete tasks and implement project plans.
• Communicate with stakeholders to provide updates on project status and issues.
• Provide secretariat and administrative services, including coordinating committee meetings and papers.

Skills

Operational coordination

Stakeholder communication

Research and analysis

Procurement processes

Reporting and records management

Tools

Microsoft 365

Workflow systems

Records management

Job description

Department

Community Housing Supply Grants

Department/Agency

Department of Communities and Justice

Location

Parramatta, NSW, AU, 2150

Employment type – Ongoing – Full-time

Salary – Clerk Grade 5/6 $102,936- $113,579 plus employer’s contribution to superannuation and annual leave loading

Your role

The Assistant Project Officer will be responsible for coordinating administrative delivery of programs/projects, including undertaking a range of research, managing correspondence, liaising with stakeholders, reviewing data and reports where required. You will also support with financial processes and the management of various key contracts.

What you’ll do

• Provide project and operational support, including monitoring and reporting on project plans, milestones and deliverables, to ensure time, cost and quality indicators are in line with approved project plans
• Update and collate documentation and records regarding relevant issues, policies and practices to ensure the delivery of projects complies with agreed project management methodology
• Undertake basic research and analysis in assigned project areas and contribute to the preparation of project briefs to support informed decision making and planning
• Assist the project team to complete tasks and implement project plans to ensure agreed outcomes are achieved
• Communicate with relevant stakeholders to provide updates regarding project status and implementation issues
• Provide a range of secretariat and administrative services, including coordinating committee meetings and preparing papers, to support project management delivery

What we’re looking for

• Demonstrated experience in providing operational support, coordinating workflows and managing multiple priorities under pressure with accuracy and attention to detail.
• Ability to communicate effectively with diverse range of internal and external stakeholders. Sound written communication skills.
• Demonstrated experience in conducting research, interpretation and apply critical analysis skills
• An understanding and experience in applying procurement processes to ensure effective service delivery outcomes for clients and compliance of contract performance
• Demonstrated experience in reporting and administration. Sound digital literacy, including experience using Microsoft 365 applications and workflow or records management systems.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Applications close

23 November 2026 at 11:59pm AEST.

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Maggy Yeum on 0401 147 819 or at [e-mail]

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Meryl Georges on 8688 7252 or via [e-mail]

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Thank you for your interest in this role. We look forward to receiving your application.

The Welcome Experience

Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience