APS 6 - Nulka Project Support Officer

Australian Department of Defence; Canberra; On-site; AUD 100,000 - 112,000; Full time

Benefits offered by this job

Superannuation up to 15.4%

Job summary

Australian Department of Defence – Russell ACT is seeking an APS 6 Project Support Officer to provide day-to-day project administration, financial management, governance, reporting and records management across the EFFECTS Program.

Based in Russell, ACT, you will work with project, commercial, engineering, logistics and industry stakeholders to ensure activities are delivered efficiently and in line with Defence requirements.

Qualifications

• Experience in project support, business administration or project management environments.
• Strong organisational skills and the ability to manage multiple priorities within deadlines.
• Well-developed written communication skills for briefs, reports and governance artefacts.
• Sound financial administration skills including budget reporting and expenditure tracking.
• Experience supporting procurement and contract administration activities.

Responsibilities

• Providing project and business support services to Project Managers and Integrated Delivery Teams.
• Preparing and maintaining project documentation, briefs, reports, schedules and governance artefacts.
• Assisting with financial management activities: expenditure tracking, forecasting and reconciliation.
• Supporting procurement and contract administration per Defence policies.
• Maintaining project information and records to ensure accuracy and compliance.
• Coordinating meetings, workshops and governance forums with agendas and records of decisions.
• Assisting with collection, analysis and reporting of project data for decision-making.
• Supporting management of risks, issues and dependencies through project registers.
• Contributing to the development and improvement of business processes and governance.

Skills

Project administration

Financial management

Governance

Reporting

Stakeholder coordination

Attention to detail

Job description

Australian Department of Defence – Russell ACT

1d ago , from Australian Department of Defence

• $99,733 - $112,431 + up to 15.4% Superannuation
• Russell - ACT

The Role

As the APS 6 Project Support Officer, you will play a key role in enabling effective program delivery by providing day‑day support across project administration, financial management, governance, reporting, records management and stakeholder coordination activities.

You will work collaboratively with project, commercial, engineering, logistics and industry stakeholders to ensure program activities are delivered efficiently and in accordance with Defence governance requirements.

This role requires strong organisational skills, sound judgement, attention to detail and the ability to manage competing priorities within a dynamic and complex environment. This position is based at Russell, ACT, supporting Navy capability outcomes across the broader EFFECTS Program.

Responsibilities

• Providing project and business support services to Project Managers, Product Managers and Integrated Delivery Teams across acquisition and sustainment activities.
• Preparing, coordinating and maintaining project documentation, including briefs, correspondence, reports and schedules, meeting minutes, governance artefacts and presentation material.
• Assisting with financial management activities, including expenditure tracking, invoice processing, forecasting, budget reporting and financial data reconciliation.
• Supporting procurement and contract administration activities in accordance with Defence policies and procedures.
• Maintaining project information, records and data repositories to ensure documentation is accurate, current and compliant with Defence record‑keeping requirements.
• Coordinating meetings, workshops and governance forums, including the preparation of agendas, papers, action registers and records of decisions.
• Assisting with the collection, analysis and reporting of project and program data to support informed decision‑making.
• Supporting the management of risks, issues, actions and dependencies through the maintenance of project registers and reporting products.
• Contributing to the development and continuous improvement of business processes, governance arrangements and administrative practices.
• Providing flexible administrative and project support across the EFFECTS Program in response to changing priorities and business needs.

This role has been identified as requiring access to International Traffic in Arms Regulations (ITAR) controlled technologies. The ITAR is United States (US) law that controls the manufacture, sale, use and access of defence and military end‑use articles on the United States Munitions List. It is the policy of the US to deny exports of ITAR controlled technologies to proscribed countries.

This may also apply to access by persons who hold or have held a citizenship, or current permanent residency, of said countries. Defence utilises workforce mechanisms to mitigate these restrictions, which will require applicants provide details of all current citizenships and permanent residencies, as well as previously held citizenships. Defence collects citizenship details to confirm an applicant’s eligibility for the role and to maintain compliance with international obligations.

About our Team

EWIS-Maritime SPO manages multiple Electronic Warfare systems across both surface and sub‑surface fleets, including the Nulka Decoy Product and a range of Sensors and Electronic Attack systems in both acquisition and sustainment phases. The SPO delivers capabilities to both the Australian Defence Force and the United States, with Nulka being one of the highest‑priority and highest‑tempo products in the organisation.

This position forms part of the geographically dispersed EFFECTS Integrated Delivery Team, working closely with APS staff, military personnel and contractors to ensure supported Electronic Warfare capabilities are delivered in accordance with operational and compliance requirements, budget and service agreements.

You will be joining a high‑tempo, high‑performing team with a strong culture of collaboration, inclusion and professional excellence. We are a close‑working, supportive team who operate in a high‑tempo environment, and we value people who work collaboratively, communicate openly and contribute to a positive and inclusive team culture.

We take pride in our professionalism, adaptability and commitment to delivering capability, and we are looking for someone who shares these values and is motivated to be part of an exceptional team. The successful candidate can expect to be challenged and supported in a strategically important capability environment, with scope for professional development and career progression for individuals who demonstrate strong performance, initiative and commitment.

Our Ideal Candidate

To be successful in this role, you will be an organised and proactive professional who can work independently while contributing effectively within a collaborative team environment. You will be comfortable engaging with a diverse range of stakeholders, understanding business needs and providing practical support to achieve project and program outcomes.

The successful candidate will demonstrate:

• Experience in project support, business administration or project management environments.
• Strong organisational skills and the ability to manage multiple priorities while delivering quality outcomes within agreed timeframes.
• Well‑developed written communication skills, including the ability to prepare and maintain project documentation, briefs, reports and governance artefacts.
• Sound financial administration skills, including experience supporting budget management, expenditure tracking and financial reporting activities.
• Excellent attention to detail and a commitment to maintaining accurate records and data.
• Strong interpersonal and stakeholder engagement skills, with the ability to build productive working relationships across a diverse workforce.
• The ability to analyse information, solve problems and identify practical solutions to support business outcomes.
• A flexible, adaptable and customer‑focused approach, with a willingness to support team priorities as they evolve.
• Professionalism, integrity and a positive attitude that contributes to a collaborative, respectful and high‑performing team culture.

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