APS 5 - Project Support Officer

Australian Department of Defence; Canberra; On-site; AUD 90,000 - 97,000; Full time

Job summary

Australian Department of Defence – Canberra ACT is seeking an APS 5 Project Support Officer (Fundamental Inputs to Capability). The role provides high-quality project coordination and administrative support to ensure successful delivery of organisational projects and programs.

You will work with limited supervision, supporting governance, reporting, and stakeholder engagement. The appointment requires strong organisational skills, attention to detail, and the ability to manage competing

Qualifications

• Experience coordinating projects and administrative tasks in a government or large organisation.
• Proven ability to manage competing priorities with minimal supervision.
• Strong written and verbal communication, and stakeholder engagement skills.

Responsibilities

• Coordinate projects and provide administrative support to ensure delivery of programs.
• Support governance, reporting, risk and issue management, and maintain project documentation.
• Assist in requirements development and preparation of decision-support documentation.

Skills

Independent work

Organisational skills

Attention to detail

Stakeholder engagement

Communication skills

Problem solving

Strategic thinking

Policy interpretation

Team collaboration

Adaptability

Tools

Microsoft Office

Job description

Australian Department of Defence – Canberra ACT

• $89,841 - $96,829 + up to 15.4% Superannuation


• Canberra - ACT

The Role

The APS 5 Project Support Officer (Fundamental Inputs to Capability) provides high-quality project coordination and administrative support to ensure the successful delivery of organisational projects and programs. Working with limited supervision, the role supports project governance, reporting, stakeholder engagement, risk and issue management, and the maintenance of project documentation.

The position requires strong organisational skills, attention to detail, and the ability to manage competing priorities while contributing to project outcomes in a collaborative team environment.

About our Team

Our team is responsible for supporting the development and delivery of an ACAT 1 capability project through the Government approval process and progress into acquisition. Key functions include project coordination, schedule and risk management, stakeholder engagement, governance support, requirements development, and preparation of decision-support documentation.

The team works closely with Defence stakeholders, industry partners and capability managers to ensure that project activities align with strategic capability objectives, investment priorities and Defence's Integrated Investment Program.

By providing robust project governance, accurate reporting and effective coordination across multiple stakeholders, the team contributes to the organisation's objective of delivering capability that enhances Defence's operational effectiveness, supports national security outcomes, and achieves value for money for the Commonwealth.

Our Ideal Candidate

• Possess the ability to work independently and with limited supervision, as well as the capacity to use your initiative and solve problems.


• Have well developed task management and organisational skills, applying judgement to ensure that all queries and tasks are appropriately addressed in a timely manner.


• Act in a manner that advances the reputation of ADS Branch as professional, responsive, outcomes oriented.


• Be flexible, motivated and resourceful.


• Have strong communication skills and administrative experience.


• Possess interpersonal skills and be capable of working with a wide variety of stakeholders across a number of projects and products.


• Have a high level of computer literacy.


• Have the capacity to think strategically and develop plans and processes to enhance the achievement of business outcomes and drive continuous improvement.


• Be able to exercise both initiative and judgement in the interpretation of policy and in the application and delivery of practices and procedures.


• Liaise with internal and external stakeholders and build good working relationships as the sole point of contact (POC) for assistance and general project enquiries.


• Demonstrate integrity, curiosity, resilience, a willingness to learn, and the ability to work effectively and independently within an integrated team.