Executive Assistant

Department of Defence; Randwick City Council; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Department of Defence is seeking an APS 4 Executive Assistant to provide high-level secretarial support to the Commander 17th Sustainment Brigade at Randwick Barracks, NSW. The role covers diary management, travel coordination, briefing material preparation and communications handling.

You will coordinate official visits and events, and foster effective relationships with a broad range of stakeholders, including military personnel, government representatives and civilian partners, in a

Qualifications

• Experience providing executive or administrative support in a fast-paced environment.
• Strong working knowledge of Microsoft Office Suite and electronic records management systems.
• Ability to establish credibility and build relationships with a diverse range of stakeholders.

Responsibilities

• Managing, coordinating and prioritising the Commander’s diary, appointments and administrative requirements.
• Coordinating domestic and international travel arrangements for the Commander, including CMS transactions.
• Preparing draft correspondence, briefing material and other administrative documentation, while managing communications.
• Assisting with the planning, coordination and delivery of official visits, events and ceremonial functions.
• Building and maintaining effective working relationships with ADF personnel, government representatives and civilian partners.

Skills

Microsoft Office Suite

Electronic records management

Interpersonal skills

Communication skills

Job description

The APS 4 Executive Assistant (EA) provides high-level secretarial support to the Commander 17th Sustainment Brigade.

Key responsibilities will include:

• Managing, coordinating and prioritising the Commander’s diary, appointments and administrative requirements.
• Coordinating domestic and international travel arrangements for the Commander, including the management and acquittal of CMS transactions.
• Preparing draft correspondence, briefing material and other administrative documentation, while managing incoming and outgoing communications.
• Assisting with the planning, coordination and delivery of official visits, events and ceremonial functions.
• Building and maintaining effective working relationships with a broad range of stakeholders, including Australian Defence Force personnel, government representatives and civilian partners.

About our Team

17th Sustainment Brigade is responsible for generating tailored force level sustainment, engineering and military policing effects. Headquarters 17th Sustainment Brigade is located at Randwick Barracks, New South Wales. The headquarters comprises a diverse workforce of military and civilian personnel who work collaboratively to achieve Defence objectives and support the Brigade's operational priorities.

Our Ideal Candidate

The ideal candidate will have proven experience providing executive or administrative support in a fast-paced, high-tempo environment. They will possess a strong working knowledge of the Microsoft Office Suite and electronic records management systems, with the ability to manage information accurately and efficiently.

The successful applicant will demonstrate exceptional interpersonal and communication skills, with a proven ability to establish credibility, build trust and maintain effective working relationships with a diverse range of stakeholders. They will be highly organised, adaptable and capable of managing competing priorities, while delivering high-quality outcomes within tight timeframes and with a strong attention to detail.

Eligibility

Security Clearance: Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers