Apple-Savvy Executive Assistant & Process Optimizer

RMA Pty Ltd; Gold Coast City; On-site; AUD 45,000 - 65,000; Part time

Job summary

RMA Pty Ltd seeks a highly organized EA who thrives on technology and Apple products. The role involves complex administrative work, travel planning, calendar and email management, and discreet handling of personal and professional data.

You’ll apply AI tools to simplify tasks, improve workflows, and automate repetitive processes while balancing priority decisions and fast execution. The work is 20–30 hours weekly, based around Robina/Mudgeeraba with immediate start preferred.

Qualifications

• Proficient with Apple devices (Mac, iPhone, iPad) and able to troubleshoot common issues.
• Experience managing multiple calendars, emails and administrative workflows.
• Familiarity with AI tools to automate repetitive tasks and extract insights.
• Ability to research, compare and select software or services to improve efficiency.
• Able to handle confidential information with discretion and maturity.

Responsibilities

• Sort travel, appointments and school/extracurricular logistics.
• Manage calendars and email, complete forms, and chase answers when needed.
• Research and evaluate new software solutions and automation options.
• Compare suppliers and pull information for business decisions.
• Use AI tools to organize information and streamline processes.

Skills

Mac/iOS proficiency

Calendar management

Email management

Problem solving

Discretion

Tools

ChatGPT

Claude

Microsoft 365

Job description

RMA Pty Ltd seeks a highly organized EA who thrives on technology and Apple products. The role involves complex administrative work, travel planning, calendar and email management, and discreet handling of personal and professional data.

You’ll apply AI tools to simplify tasks, improve workflows, and automate repetitive processes while balancing priority decisions and fast execution. The work is 20–30 hours weekly, based around Robina/Mudgeeraba with immediate start preferred.