AO3 Records Officer

Select Aust Sydney; Brisbane; On-site; AUD 61,000 - 87,000; Full time

Benefits offered by this job

Employee benefits

Job summary

Randstad is seeking a motivated AO3 Records Officer to join a State Government department on Brisbane's Southside. The role focuses on maintaining digital and physical records, ensuring data integrity, security, and usability within a public sector context.

You will support end-to-end records management across lifecycles, including digitisation, archiving, and data-entry projects in an eDRMS such as Content Manager. Strong attention to detail and MS Office proficiency are essential.

Qualifications

• Experience in both physical and electronic records management.
• Hands-on use of Content Manager (TRIM) or similar.
• Understanding retention and disposal schedules.
• Accurate data entry with indexing and cleansing.
• Strong Microsoft Office and document databases skills.

Responsibilities

• Deliver end-to-end records management across physical and digital lifecycles.
• Register, appraise, retrieve and dispose records.
• Digitisation, archiving, and data-entry projects in an eDRMS.
• Conduct system QA, data cleansing, and auditing for data accuracy.
• Coordinate urgent admin and executive search requests and respond within tight timeframes.

Skills

Data entry

Indexing

Search coordination

Data cleansing

MS Office

Tools

Content Manager (TRIM)

Job description

Job Type: Temporary position | Full time position

Job Description

We are currently seeking a motivated and experienced AO3 Records Officer to join an essential State Government department on Brisbane's Southside. In this role, you will be responsible for supporting the development, maintenance, and optimisation of both digital and physical records management practices.

You will play a vital part in maintaining the integrity, security, and usability of core data collection systems and corporate records. This is an outstanding opportunity to apply your technical records management capabilities within an impactful public sector environment while developing fundamental administrative and project skills in a supportive, professional team. Your

New Role Delivering end-to-end records management support across physical and digital file lifecycles, including file registration, appraisal, retrieval, and disposal. Executing digitisation, archiving, and data-entry projects within an electronic Document and Records Management System (eDRMS, such as Content Manager).

Conducting regular system quality assurance, data cleansing, and routine auditing to maintain high standards of data consistency and accuracy. Coordinating and responding to urgent administrative and executive search requests accurately and within tight timeframes. Managing physical records inventory, including document/box retention, barcode labeling, tracking, and archive consumables.

Assisting with the development of operating procedures, work instructions, and manuals to promote best-practice recordkeeping across the organization. Tracking project milestones and daily task progress using established operational reporting tools. What

Will You Need to

Be Successful in This Role?

• Practical knowledge and working experience within both physical and electronic records management environments.
• Hands-on experience utilizing systems such as Content Manager (TRIM) or equivalent corporate document management software.
• Understanding of information management principles, including retention and disposal schedules and file appraisal classifications.
• Exceptional precision when performing data entry, indexing, search coordination, and data cleansing.
• Strong proficiency across Microsoft Office suite and corporate document databases.

What You’ll Receive

$53.55 per hour plus super. Initial 5 month contract with potential to extend South Brisbane location

• A dedicated consultant as your point of contact.
• Access to the MyRandstad App for payslips and retail discounts at Woolworths, Myer, JB Hi-Fi, and more.
• A free Employee Assistance Program for you and your family.
• A weekly pay cycle.

Further develop your expertise in specialist government recordkeeping and information management.

We would love to hear from you. Note: Due to high application volumes, only shortlisted candidates will be contacted. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

We actively encourage applications from any background.