AO3 Administration Support Officer

Randstad; City of Brisbane; On-site; AUD 58,000 - 83,000; Full time

Job summary

Randstad is seeking an AO3 Administration Support Officer in Brisbane CBD. You will provide high-level administrative support to leadership teams, manage daily workflows, maintain information systems, and ensure service delivery while adhering to legislative and organisational standards.

Responsibilities include coordinating meetings, taking minutes, preparing documents, and managing schedules across HR, Finance, and Business Systems.

Qualifications

• Experience providing high-level administrative support
• Proficiency with Microsoft Office suite
• Strong data management and record-keeping能力
• Ability to handle confidential information with discretion

Responsibilities

• Coordinate meetings for leadership teams and take minutes
• Prepare documents and reports; manage schedules and workflows
• Maintain information systems and accurate registers and records
• Provide responsive stakeholder and customer service while complying with policies

Skills

Administrative support

Microsoft Office

Data management

Stakeholder communication

Tools

eDAM

DMS

Internal tracking systems

Microsoft Office

Job description

The Role: AO3 Administration Support Officer

Locations: Brisbane CBD location

Contract Length: 3 months +

Pay: Min $51.12/hr - $51.12/hr + plus super

Start: ASAP

Role Overview:

Join the team to provide high-level administrative support to leadership teams. You'll manage daily workflows, maintain information systems, and ensure seamless service delivery while adhering to legislative and organisational standards.

Key Responsibilities:

• Leadership Support: Coordinate meetings, take minutes, prepare documents/reports, manage schedules, and assist functional leads across HR, Finance, and Business Systems.
• Systems & Data Management: Utilise software including eDAM, DMS, internal tracking systems, and Microsoft Office to maintain accurate spreadsheets, registers, and records.
• Stakeholder & Customer Service: Act as a key contact point for internal and external stakeholders, handling inquiries with discretion, tact, and confidentiality.
• Compliance & Workflow: Prioritise task deadlines while ensuring compliance with WHS, departmental policies, and governance standards.

**Note, unfortunately due to a high volume of interest in these roles only shortlisted
candidates will be contacted.**

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.