Administrator - Sydney Airport - dnata | Expr3ss!

dnata; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

dnata Australia is seeking an all-round Port Based Administrator to support admin and finance processes at Sydney Airport, including payroll, invoicing and reports.

Based at Mascot, 321 Link Road, Terminal 1 Cargo, this full-time role operates Mon-Fri, requiring strong MS Office skills, organisation and stakeholder liaison.

If you thrive in a fast-paced, airport environment and can handle competing priorities, this role offers variety and the chance to contribute to continuous improvements.

Qualifications

• Strong organisational skills and ability to multitask while meeting deadlines.
• Excellent written and verbal communication across stakeholders.
• Experience with payroll concepts and data handling is advantageous.

Responsibilities

• Provide daily updates on hours used vs forecast and review revenue and clock-in hours.
• Produce timely payroll and finance reports for management visibility.
• Review payroll exceptions and ensure accurate processing.
• Handle office admin tasks and stationery purchasing with receipts.
• Coordinate repairs and service calls as required.
• Process invoices and purchase orders adhering to GL codes.
• Resolve queries professionally or route to appropriate channel.
• Manage paper and electronic records and generate reports.

Skills

Organisational skills

Communication skills

Stakeholder liaison

Under pressure

Multitasking

Tools

Microsoft Office

Payroll software (Zambion)

Data management systems

Job description

This job is open for expressions of interest only

There is nothing quite like the buzz of the Airport and as a leading ground handling business dnata operates across all major airports in Australia, so we get to feel the buzz every day. Providing services to our customers for Ramp, Baggage, Cargo and Passenger Services. We operate 24/7 rain, hail and shine and we love it!

We have an opportunity for an all-rounder admin superstar to join our Sydney Airport team and elevate our administrative operations. In this fast-paced role, as our Port Based Administrator, you’ll manage a wide range of office and finance processes, liaise with internal and external stakeholders, and resolve day-to-day admin matters across ground services and/or cargo operations—bringing structure, efficiency and a continuous improvement mindset to everything you do.

About you and the role:

• Provide daily updates on the actual hours used versus forecast, while reviewing revenue generated and ‘clock in’ hours
• Provide timely reports compiled from various sources to ensure management are kept fully informed of the labour utilisation across the respective port
• Reviewing the Payroll exceptions report
• Perform office administrative support such as uniforms and ordering stationery (ensuring receipts are available for all purchases)
• Arranging repairs and service call outs as required
• Perform general finance support such as billing, invoice processing adhering to company GL codes and authority matrix, purchase orders etc
• Ensure queries are dealt with in a professional and effective manner through either personally handling them or delegating to the appropriate channel, ensuring that they are resolved.
• Data management functions including paper and electronic records management, producing reports, compiling information etc
• Any other duties as required by the business

Key Requirements that you bring with you:

• Strong computer acumen with sound knowledge of Microsoft Office suite
• Sound organisational skills and experience in undertaking and completing several tasks concurrently, and meeting deadlines
• Positive attitude that is reflected in interactions within the business
• Knowledge of resource planning and rostering principles
• Good operational understanding of the airport operation
• Exposure / understanding of payroll systems (Zambion)
• Sound interpersonal and communication skills; be able to communicate with a variety of people within the organisation.
• Exceptional written and verbal communication skills
• Exceptional attention to detail, multi-tasking skills. High standards of performance and quality
• Ability to work collaboratively and independently as well as a team member in both natural work teams and project teams
• Ability to perform duties in pressured and stressful job situation successfully i.e. competing demands and priorities, including working any extra hours required

This position is located at 321 Link Road, Mascot (Terminal 1 Cargo), working hours Monday to Friday.