Sales Administration & Executive Assistant

Timberlink; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Timberlink Australia & New Zealand is seeking a dedicated Sales Administrator & Executive Assistant on a fixed-term contract commencing in early October 2026 until May 2027, based at our head office in Scoresby. You will report to the Chief Sales & Marketing Officer, coordinating sales and quality reporting while supporting customer events and team activities.

The role includes travel coordination, invoicing and expense processing, and providing essential support to the Scoresby office and

Qualifications

• Experience in administration, sales support or EA roles in a B2B or customer-focused setting.
• Strong customer service mindset and relationship-building skills.
• Highly organised with ability to manage competing priorities and meet deadlines.
• Professional and discreet with strong communication skills.
• Proficiency with MS Office and reporting/invoicing systems.

Responsibilities

• Coordinate sales and quality reporting along with administrative tasks.
• Support team events such as mill tours, conferences and expos, and manage merchandise and event requirements.
• Provide office support to the Scoresby office and assist with travel, invoices and expenses.
• Act as a key contact for the Scoresby site and coordinate internal and external matters.
• Support the Executive Leadership Team with general and financial administration and company-wide events.

Skills

Administration

Sales administration

Executive support

Customer service

Organised

Attention to detail

Communication

MS Office

Reporting

Invoicing

Confidentiality

Tools

Microsoft Office

Job description

Timberlink Australia & New Zealand is a sustainable leading softwood timber products manufacturing and distribution business, employing over 600 people. Our world class manufacturing sites are located close to some of the best renewable plantation pine resources in the world - Bell Bay in Tasmania & Tarpeena in South Australia. Our fit-for-purpose indoor and outdoor plantation pine products are suitable for building new homes, renovation projects and other industrial manufacturing applications including packaging, pallets, and furniture components.

About the role:

We currently have an opportunity for a Sales Administrator & Executive Assistant to join our team on a fixed-term contract, commencing in early October 2026 until May 2027, based at our head office in Scoresby.

Reporting to the Chief Sales & Marketing Officer, this role provides key administrative and coordination support across the Sales, Marketing and Customer Service function. Responsibilities include coordinating sales and quality reporting, supporting customer and team events such as mill tours, conferences and expos, and managing associated merchandise and event requirements.

The role also provides support to the Scoresby office, assisting with day-to-day office needs and, at times, supporting clients and visitors. Acting as a key point of contact for the site, the position helps coordinate internal and external matters relating to the Scoresby office.

As required, the role will provide administrative and coordination support to the Executive Leadership Team. This includes general and financial administration, travel coordination, invoice and expense processing, and support for company-wide events and conferences.

About you:

• Demonstrated experience in an administration, sales administration or executive assistant role, ideally within a B2B or customer-focused environment
• Strong customer service mindset, with the ability to build positive relationships with internal and external stakeholders.
• Highly organised and proactive, with the ability to manage competing priorities and meet deadlines.
• Professional and dependable, with sound judgement and a high level of discretion.
• Excellent verbal and written communication skills, with strong attention to detail.
• Confident using Microsoft Office applications and comfortable working with reporting, invoicing and administrative systems.
• A process-focused approach, with an understanding of the importance of accuracy, compliance and confidentiality.

Please note that the successful candidate will be required to undergo a Nationally Coordinated Criminal History Check and other Pre-Employment (including medical) checks as part of the recruitment process.

Timberlink is committed to creating a diverse and inclusive workplace where everyone feels valued and supported, regardless of their background, identity, or ability. We encourage applications from individuals of all backgrounds and will continue to invest in creating a diverse workforce, ensuring that we hold ourselves accountable to our commitment to inclusion.