Administrator / Office Manager (Accounting Practice)

Keypoint Business Consultants Pty Ltd; Gold Coast City; On-site; AUD 60,000 - 80,000; Full time

Job summary

KeyPoint is seeking an experienced Administrator / Office Manager to support the Directors and accounting team in a fast-paced office. You will own day-to-day administration, coordinate workflows and ensure service levels are maintained for clients.

The role involves managing office tasks, billing, lodgements, ASIC/GST/TFN administration, and supporting marketing activities. A close-knit team of 10 on the Gold Coast offers stability and growth.

Qualifications

• Thrives in a fast-paced environment with multiple tasks.
• Highly organized with excellent attention to detail and able to work independently.
• Can prioritise competing demands and meet deadlines.
• Proactive and takes ownership of getting things done.
• Technology savvy and comfortable learning new systems.

Responsibilities

• Managing office administration, receptionist and workflow.
• Coordinating multiple tasks and deadlines across the practice.
• Monitoring WIP, billing and debtor collections.
• Coordinating the firm's lodgement program and deadlines.
• Managing ASIC, business name, ABN, GST and TFN administration.
• Preparing reports and information for Director meetings.
• Overseeing office equipment, software and systems.
• Assisting with marketing, newsletters and website administration.
• Coordinating meetings, agendas and minutes.

Skills

Multitasking

Highly organized

Attention to detail

Prioritisation

Proactive mindset

Tech savviness

Tools

Xero

BGL

Ignition

SuiteFiles

NowInfinity

Job description

KeyPoint is looking for an experienced Administrator / Office Manager to join the team.

This is a key role working closely with the Directors and accounting team in a fast-paced professional office where you will be managing multiple tasks, priorities and deadlines each day. You will take ownership of the day-to-day administration and coordination of the practice, helping ensure everything runs efficiently and clients receive a high level of service.

The opportunity

• Managing office administration, receptionist and workflow
• Coordinating multiple tasks and deadlines across the practice
• Monitoring WIP, billing and debtor collections
• Coordinating the firm's lodgement program and deadlines
• Managing ASIC, business name, ABN, GST and TFN administration
• Preparing reports and information for Director meetings
• Overseeing office equipment, software and systems
• Assisting with marketing, newsletters and website administration
• Coordinating meetings, agendas and minutes

About you

• Thrives in a fast-paced environment and enjoys managing multiple tasks at once
• Highly organised with excellent attention to detail and able to work independantly
• Can prioritise competing demands and meet deadlines
• Proactive and takes ownership of getting things done
• Technology savvy and comfortable learning new systems
• Previous experience in an accounting or professional services firm would be highly regarded

Systems and technology

Keypoint operates in a modern, cloud-based environment using:

• Xero
• BGL
• Ignition
• SuiteFiles
• NowInfinity

Experience with these systems is advantageous, although training can be provided where required.

• A genuinely balanced and sustainable workload
• Eight-hour flexible working days Monday to Thursday
• A 5 1/2 hour Friday, finishing at 2.00 pm
• One work-from-home day per fortnight
• Free onsite car parking
• Direct access to supportive and approachable Partners
• A close-knit team of 10 people
• Regular team and social events
• Long-term career stability with an established Gold Coast firm