Administrator, Developments

brookfield; Perth; On-site; AUD 55,000 - 75,000; Full time

Job summary

Brookfield is seeking a proactive Administrator to join the Perth-based Developments team on a full-time, permanent basis. You will support daily admin tasks and project-related requirements, reporting to the Executive Vice President. The role offers growth within a values-driven Brookfield environment.

You will manage diaries, coordinate travel, order supplies and assist with events and stakeholder engagement across WA and Sydney interfaces.

Qualifications

• Previous experience in a corporate office environment preferred.
• Experience in Project Administration, preferably in commercial property.

Responsibilities

• Provide administrative support to the Executive Vice President, Developments and Property and the Perth team.
• Coordinate internal meetings and diary management.
• Arrange business travel and accommodation for staff and assist with reimbursements.
• Order and maintain office stationery and equipment, manage vendor setup and invoicing.
• Assist with event coordination and stakeholder engagement and support marketing team as needed.
• Liaise with internal and external stakeholders to ensure timely delivery of reports and presentations.

Skills

Microsoft PowerPoint

Adobe Photoshop

InDesign

Excel

Outlook

Word

Superior communication skills

Tools

Microsoft PowerPoint

Adobe Photoshop

InDesign

Excel

Outlook

Word

Job description

Location

Perth - 125 St Georges Terrace, Level 3

Job Description

Why work for us?

BGRE is an equal opportunities employer and a values-driven organisation. We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront. We believe that performance is synonymous with advancement. That's why we reward top-tier work by promoting from within.

Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow ... and build their career with us.

The role

We are seeking an enthusiastic Administrator to join our Perth-based Developments team on a full time, permanent basis. This person will play a pivotal role in supporting our administrative and business requirements for both the day-to-day and for our development projects.

Reporting to the Executive Vice President, Developments and Property, you'll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, composed, and self-starting Administrator who wants to build on their previous experience within a collaborative and supportive organisation.

What will you be responsible for?

• Setup new vendors in Coupa, raise PO's, upload invoices and receipt invoices to ensure vendors are paid in a prompt manner.
• Assist in the reviewing of budgets and initiate cost savings where applicable in office stationery and equipment areas.
• Update company organisational charts, service contractor schedules and contact lists.
• Process employee expense claims in Concur.
• Order and maintain stationery, first aid stock and branded marketing collateral as and when required.
• Ensure the kitchen is kept neat and tidy, look after the coffee machine, order groceries and make sure the drinks fridge is stocked.
• Order catering for events and assist in the coordination of annual staff team building activities.
• Assist the marketing team with coordinating and managing events and stakeholder engagement activities.
• Coordinate internal meetings, attending and taking minutes when required.
• Diary management and administrative support to the Executive Vice President | Developments and Property, and broader Perth team.
• Arrange business travel and accommodation for the office staff and assist with appropriate business reimbursements.
• Coordinate IT and telco for new starters and hot desk for temporary or visiting staff.
• Arrange for building access cards as required for staff and visitors.
• Distribute mail, faxes, deliveries and couriers.
• Support on-site team with admin duties such as data entry, mail distribution, printing, binding, scanning and archiving.
• Liaise with the Sydney office (SYD) to update relevant WA team material.
• Liaise with contractors, tenants, clients and other key stakeholders on a daily basis.
• Assist in the production of required reports and power point presentations for PCG, co-owners, financiers and other relevant stakeholders.
• Assist in production of leasing and bid material as required.
• Assist in the coordination of large meetings and presentations.
• Assist in the planning and execution of events as required.
• Assist with the administration of AFL-to-D&C pass-through obligations (e.g. tenant variation requests, quotations, processing invoicing and progress claims, etc.)
• Manage and administrate consultant appointments, and process monthly payments
• Manage BGRE obligations required to satisfy ESD ratings (e.g. procuring internal WELL policies and documentation)
• Assist in monthly site safety audits and reporting as required
• Principal specific procurement items (i.e. FFE)
• Attend to all queries from external customers in an attentive, responsive and professional manner. These external customers include tradespeople, consultants, contractors, tenants and marketing suppliers.
• Internal customers include anyone within Brookfield its related entities. These include property management, operations, asset management, marketing, finance, legal, construction, and services. Work with internal customers in a professional and efficient manner with an aim to achieving the best results for Brookfield.
• Work closely with the local management team to achieve overall team objectives and goals.
• Liaise regularly with all parts of the business to obtain current and accurate information.
• Operate in accordance with the BGRE values.
• Ensure all work is accurate and produced in a timely manner

What experience and qualifications will you possess?

• Previous experience in a corporate office environment preferred.
• Experience in Project Administration, preferably in commercial property

What skills and qualities do you have?

• Knowledge of computer packages and design programs such Microsoft PowerPoint, Adobe Photoshop and InDesign (optional).
• Proficient at Microsoft Office (Excel, Outlook, Word).
• Superior communication skills and the ability mul