Senior Team Administrator

Urbis; Perth; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Parental leave policy

Flexible workplace

Ongoing training budget

Monthly team lunches

Job summary

Urbis in Perth is looking for a Senior Team Administrator to support their Economics & Property team. This role involves providing proactive administrative support, managing financial processes, and collaborating with diverse teams.

The ideal candidate will possess strong Microsoft Office skills and a proactive mindset to contribute to innovative solutions. Enjoy a flexible workplace and numerous benefits tailored for personal and professional growth.

Qualifications

• Experience as a team administrator in a medium or large organization is highly regarded.
• Intermediate to advanced experience using Microsoft products is essential.
• Sound commercial awareness and strong respect for policies, processes and quality standards.

Responsibilities

• Provide administrative support to Partners and Directors.
• Prepare presentations and project sheets.
• Coordinate travel and manage diary.

Skills

Microsoft Office Suite proficiency

Office support experience

Proactive mindset

Collaboration

Education

Experience within a medium to large organization

Tools

Concur

BST

Job description

• Discipline: Urban Economics & Sustainability
• Job type: Full Time

About us.

Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

The opportunity & how you will make an impact.

We are seeking a dynamic and proactive Senior Team Administrator to join our Perth office that will be supporting our Economics & Property (E&P) team. The role demands a proactive, curious and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same. If you're passionate about providing top-notch administrative project support and becoming an integral member of our E&P team, then we would love to hear from you.

As a Senior Team Administrator every day is different! You'll make an impact by:

• Provide proactive administrative support to Partners and Directors of the wider Economics & Property team
• Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing.
• Prepare presentations, project sheets and capability statements.
• Assist with tender submissions by becoming an Urbis ‘tender champion'!
• Provide proactive administrative support to Directors and the wider team.
• Extensive document preparation, compiling, formatting, word processing and data entry.
• Coordinate travel, diary management, client meetings, team meetings and events.
• Provide technical support on all Microsoft Office Suite programs and expense management system (Concur).
• Collaborate around continuous improvement of existing administrative systems.
• Learn alongside an experienced team of administrators.

About you.

We look for talented people who are purpose-driven and thrive in high-performing, inclusive and collaborative environments. You'll work across teams to bring out the best in others whilst bringing new thinking and energy.

We know everyone is different and bring different strengths and passions with them. In addition to yours, we're keen to connect with you if you bring the following experiences and attributes:

• Experience within an office support or team administrator position within a medium or large organisation would be highly regarded
• A proactive mindset and willingness to keep learning and developing your skills
• Intermediate to advanced level of experience using Microsoft products (Outlook, Word, Excel, PowerPoint, Teams)
• Sound commercial awareness and a strong respect for policies, processes and quality standards
• Collaborative mindset, to bring out the best in yourself and others while bringing new thinking to Urbis and our clients
• Passion for purpose-led work, and driving a positive legacy for our communities, clients and yourself
• Authenticity to foster respect, trust and advocacy in all your work interactions
• Confidence and decisiveness to drive high performance for yourself, others and our clients
• Innovation and creativity when solving complex problems
• A digitally curious mindset, that is keen to explore how technology can contribute to our experience and efficiency

Why Urbis?

As a member of our team, you will have the benefit of:

• Working in environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer (recognised through EOCGE, WGEA and AWEI).
• 18 weeks parental leave policy;
• Working in a truly flexible workplace, while maintaining strong client support and engagement.
• Active mentorship, development of career goals and support in achieving them.
• Investment in ongoing training with all employees provided with an annual training budget.
• Carefully curated learning and Development and mentoring programs;
• Opportunities to participate in industry events, breakfasts, lunches, presentations, B2Bs and industry working groups across the State and Nationally..
• Working on city-shaping projects alongside the best in the industry, and across all sectors.
• Regular and consistent feedback program as well as annual reviews.
• Monthly and annual awards for staff performance;
• Daily breakfast and fruit, monthly team lunches.

Sound interesting?

If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.

Click on ‘Apply' for this job. You can also confidentially connect with us via [e-mail]