Administrator

Schindler Lifts; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Birthday off

End of trip facilities

New office Alexandria

9–5 hours

Job summary

Schindler Lifts Australia is looking for a National Contracts Administrator to join our Alexandria team. You will validate and process contracts in SAP, set up billing plans, and support the accounts team to ensure accurate invoicing across installation, modernisation, and service contracts.

The role requires a strong financial administration background, high attention to detail, and excellent communication with a wide range of stakeholders. ERP experience, especially SAP, is preferred.

Qualifications

• Demonstrated financial administration background with knowledge of contracts.
• Ability to manage large volumes of data with high accuracy.
• Excellent communication skills with internal and external customers.

Responsibilities

• Review contract and project files when accepting a job and clear up ambiguities prior to contract setup.
• Review & process contract billing on installation & modernisation projects for customers.
• Process service contract setup, updating data for Conversions, Resigns, Recoveries, Free Maintenance, Builders Lifts and Losses in SAP and Optimus.
• Notify relevant parties of new contract setup.
• Complete monthly audit checks on service contracts for accuracy and completeness.
• Gain working understanding of EI/NI/MOD contract administration to support the business.
• Order & process bank guarantees for customers.

Skills

Financial administration

Contracts understanding

Attention to detail

Interpersonal skills

Time management

Stakeholder management

SAP experience

Optimis/ERP familiarity

Education

Finance / Accounting diploma or degree

Tools

SAP

Optimus

Job description

At Schindler, we are all about our culture! We focus on supporting our employees to meet their full potential through careful selection and constant development to make them a leader in their area. You will have the opportunity to grow and develop both personally and professionally whilst working with a great bunch of people. We offer job stability to our employees as we focus on promoting from within and foresee a growth trajectory of our business in the coming years.

About the role:

We are seeking an enthusiastic person to join our team as a National Contracts Administratorbased at Alexandria. In this role, you will be responsible for validating and processing our contracts in SAP and setting up their billing plans. You will also be responsible for providing support to our accounts team to ensure that contracts are invoiced correctly.

What’s in it for you:

• Potential for real growth both personally and professionally
• You will even get a day off for your birthday!
• End of trip facilities with lockers, bike racks, bathroom and showers
• 8.30am - 5pm hours
• New office in Alexandria (5min from the train station)

Key Accountabilities:

• Review contract and project files when accepting a job and clear up any ambiguities and issues prior to contract setup.
• Review & process contract billing on installation & modernisation projects for customers
• Process service contract set up, by entering & changing data as required for Conversions, Resigns, Recoveries, Free Maintenance, Builders Lifts and Losses in SAP and Optimus.
• Notify relevant parties of new contract setup.
• Complete monthly audit checks on service contracts to ensure accuracy and completeness.
• Obtain a working understanding of contract administration across EI/NI/MODs, in order to provide cross-functional support to the business.
• Order & Process bank guarantees for customers

What we are looking for:

• Strong financial administration background with an understanding of contracts
• High attention to detail and the ability to deal with a high volume of data
• Excellent interpersonal and communication skills with the ability to interact with a wide range of internal and external customers
• Excellent time management and organisational skills
• Proven ability to manage workload across multiple stakeholders.
• Previous ERP experience in a similar role, preferably using SAP
• Diploma or Degree qualification in Finance / Accounting, Business or related discipline highly regarded

About Schindler:

Schindler Lifts Australia is part of the Schindler Group, one of the top elevator companies in the world, spanning 100 countries with more than 64,000 employees worldwide. We are one of the largest suppliers of new elevators, escalators and moving walkways in Australia today, employing over 1,200 employees who design install, service and modernise urban transport systems for almost every building type. At Schindler, we differentiate ourselves with our modern technology and innovative people.

We support diversity and inclusion in all our workplaces; women, Aboriginal & Torres Strait Islanders, people with a multicultural background or a disability are strongly encouraged to apply. Please note we do not accept applications from recruitment agents for any position, this includes those that are submitted directly to the company or where the recruiter has contacted a manager.