Administrative Support & Project Coordination Specialist

KBR; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Industry salaries

Extra leave hours

Salary packaging

Income protection

Membership fees

Insurance discounts

Flexible work hours

End of trip facilities

Stock Purchase Plan

Parental leave

Career development

Promotions

Job summary

KBR in Melbourne is seeking an Administration Specialist to provide high‑level support to engineers and project teams. Reporting to the Melbourne Office Manager, you will handle documentation, meeting prep, invoicing, travel arrangements and onboarding, while mentoring junior staff.

The role offers flexible working with in‑office presence three days a week and opportunities to develop professionally within a collaborative, team‑oriented environment.

Qualifications

• Minimum 5 years providing administrative support
• Experience in consultancy environment preferred
• Strong communication and interpersonal skills
• Proficient with MS Office and document management

Responsibilities

• Provide administrative support to engineers and project teams
• Prepare documentation, reports and plans
• Coordinate travel and onboarding
• Assist with invoicing and financial admin tasks
• Provide reception coverage and mentor junior staff

Skills

Administrative support

Team collaboration

Communication skills

Time management

Numerical skills

Microsoft Office

Dynamics & Concur

Tools

Microsoft Word

Microsoft Dynamics

Concur

Job description

KBR in Melbourne is seeking an Administration Specialist to provide high‑level support to engineers and project teams. Reporting to the Melbourne Office Manager, you will handle documentation, meeting prep, invoicing, travel arrangements and onboarding, while mentoring junior staff.

The role offers flexible working with in‑office presence three days a week and opportunities to develop professionally within a collaborative, team‑oriented environment.