Administrative Specialist

KBR, Inc.; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Industry leading salaries

Flexible leave (up to 8 hours every 4w

Salary packaging & Novated leases

Salary continuance

Paid professional membership fees

Flexible work arrangements

End of trip facilities

Employee stock purchase plan

Paid parental leave

Growth and promotion opportunities

Job summary

KBR, Inc. in Melbourne seeks an experienced administrative all-rounder to support Engineers and Project Management with documentation, reports and plans. You will manage formatting, invoicing, and travel, while contributing to a collaborative office culture.

The role offers flexible working arrangements with in-office presence three days per week, ongoing development, and opportunities to mentor junior colleagues within a busy team.

Qualifications

• 5+ years providing administrative support.
• Experience in a consultancy environment is desirable but not required.
• Proficient in Microsoft Word; familiarity with Microsoft Dynamics and Concur is a plus.
• Strong communication and written skills.
• Ability to build relationships with stakeholders.

Responsibilities

• Provide administrative support to Engineers and Project Management in documentation, reports and plans.
• Handle formatting, invoicing and other financial admin tasks.
• Prepare meetings and coordinate travel arrangements.
• Assist with training and onboarding requirements; support reception coverage.
• Mentor junior team members and contribute to a collaborative culture.

Skills

Administrative experience

Teamwork

Communication

Time management

Organisational skills

Numerical skills

Tools

Microsoft Word

Microsoft Dynamics

Concur

Job description

Take the challenge, join us on the journey! Join a dynamic team providing a high level of support across the business.

Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We are looking for someone that is willing to step up and build upon opportunities. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success.

The Opportunity

Reporting to the Melbourne Office Manager, you will be responsible for a range of general administrative duties and provide administrative support to various teams within our Melbourne office. This includes supporting Engineers and Project Management staff in the delivery and preparation of documentation, reports, and plans. Day-to-day tasks can include; formatting, invoice creation and other financial administrative tasks, meeting preparation, facilitating training and onboarding requirements, organise travel, along with other adhoc tasks as required. This role includes providing reception coverage and offers the opportunity to support and mentor junior team members.

You will be part of the Administrative Support team, working under the direct guidance and mentorship of the Melbourne Office Manager. While the role offers opportunities for independent work, the key to your success will be your ability to contribute to the collaborative culture of both the administration and project teams by building strong relationships with key stakeholders.

We support flexible working arrangements, with a requirement to be in the office at least three days per week. You will receive ongoing professional development and the opportunity to work with technically professionals. Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks.

Who you are

You are an administration all-rounder with previous administrative experience and strong teamwork skills. Experience working in a consultancy environment is desirable, but not required. You have demonstrated that you can build relationships with a variety of people from different professional backgrounds and disciplines. This gives you the ability to communicate effectively, both in person and via written communication. You are a team player; KBR is a team of Teams, so you are excited about contributing our success.

You will have the following skills and experience:

• Demonstrated experience (5 years or more) providing administrative support
• Proven understanding of how a administration team functions
• Experience utilizing Microsoft office package, particularly skills with Microsoft Word, Microsoft Dynamics and Concur would be a benefit
• Good time management, organisational, Communication and numerical skills

Who we are

KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.

Contents - Who we are

Please click the link below to learn more about Infrastructure Solutions Australia and the markets that we operate in.

The perks

• Industry leading salaries, reviewed annually
• The opportunity to accrue an additional 8 hours of time off every 4 weeks
• Salary packaging and Novated leases
• Salary continuance (Income protection)
• Paid Professional Membership Fees
• Flexible work arrangements (start/finish times, WFH, Flex time)
• End of trip facilities
• Employee Stock Purchase Plans
• Paid parental leave
• Growth and promotion opportunities

Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.