Administration Specialist

KBR; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Industry salaries

Extra leave hours

Salary packaging

Income protection

Membership fees

Insurance discounts

Flexible work hours

End of trip facilities

Stock Purchase Plan

Parental leave

Career development

Promotions

Job summary

KBR in Melbourne is seeking an Administration Specialist to provide high‑level support to engineers and project teams. Reporting to the Melbourne Office Manager, you will handle documentation, meeting prep, invoicing, travel arrangements and onboarding, while mentoring junior staff.

The role offers flexible working with in‑office presence three days a week and opportunities to develop professionally within a collaborative, team‑oriented environment.

Qualifications

• Minimum 5 years providing administrative support
• Experience in consultancy environment preferred
• Strong communication and interpersonal skills
• Proficient with MS Office and document management

Responsibilities

• Provide administrative support to engineers and project teams
• Prepare documentation, reports and plans
• Coordinate travel and onboarding
• Assist with invoicing and financial admin tasks
• Provide reception coverage and mentor junior staff

Skills

Administrative support

Team collaboration

Communication skills

Time management

Numerical skills

Microsoft Office

Dynamics & Concur

Tools

Microsoft Word

Microsoft Dynamics

Concur

Job description

Administration Specialist

Take the challenge, join us on the journey! Join a dynamic team providing a high level of support across the business. Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We are looking for someone that is willing to step up and build upon opportunities. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success.

The Opportunity Reporting to the Melbourne Office Manager, you will be responsible for a range of general administrative duties and provide administrative support to various teams within our Melbourne office. This includes supporting Engineers and Project Management staff in the delivery and preparation of documentation, reports, and plans. Day-to-day tasks can include: formatting, invoice creation and other financial administrative tasks, meeting preparation, facilitating training and onboarding requirements, organise travel, along with other adhoc tasks as required. This role includes providing reception coverage and offers the opportunity to support and mentor junior team members. You will be part of the Administrative Support team, working under the direct guidance and mentorship of the Melbourne Office Manager. While the role offers opportunities for independent work, the key to your success will be your ability to contribute to the collaborative culture of both the administration and project teams by building strong relationships with key stakeholders.

We support flexible working arrangements, with a requirement to be in the office at least three days per week. You will receive ongoing professional development and the opportunity to work with technically professionals. Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks.

Who you are

You are an administration all-rounder with previous administrative experience and strong teamwork skills. Experience working in a consultancy environment is desirable, but not required. You have demonstrated that you can build relationships with a variety of people from different professional backgrounds and disciplines. This gives you the ability to communicate effectively, both in person and via written communication. You are a team player; KBR is a team of Teams, so you are excited about contributing our success.

Skills and experience

• Demonstrated experience (5 years or more) providing administrative support
• Rail Industry Worker (RIW) Administration experience desirable
• Proven understanding of how a administration team functions
• Experience utilizing Microsoft office package, particularly skills with Microsoft Word, Microsoft Dynamics and Concur would be a benefit
• Good time management, organisational, Communication and numerical skills

Who we are

KBR's Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We're a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.

The perks

• Industry leading salaries, reviewed annually
• The opportunity to accrue an additional 8 hours of time off every 4 weeks
• Salary packaging and Novated leases
• Salary continuance (Income protection)
• Paid Professional Membership Fees
• Life/Health insurance discounts
• Flexible work arrangements (start/finish times, WFH, Flex time)
• End of trip facilities
• Employee Stock Purchase Plans
• Paid parental leave
• Personal Career development plans
• Growth and promotion opportunities

Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.

KBR - Delivering Solutions, Changing the World. KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

In everything we do, we are guided by our ONE KBR Values:

We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential.

We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders.

We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity.

We believe doing what's right for the planet, the communities where we work, and our people is good for business.

We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed.

We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments.

Our collective focus makes us a better, stronger, more effective company.

Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries.

At KBR, We Deliver.