Administrative Support Officer: Finance & Salary Packaging

Southgate Salary Packaging; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Salary packaging benefits

Novated leasing opportunities

Onsite parking

EV charging

Career mentoring

Training opportunities

Staff activities

Casual Fridays

Birthday day off

Job summary

Southgate Salary Packaging – Port Melbourne VIC—an Administration Support Officer role is available to provide general administrative support across Salary Packaging, Fleet & Finance teams. You will draft emails, prepare client quotes, assist with quotes and finance applications, and liaise with dealers and suppliers to ensure timely progress.

You will join a team focused on accurate, timely client experiences and ongoing development within the financial services sector.

Qualifications

• A conscientious and proactive attitude.
• Excellent time management and organisational skills.
• High attention to detail, accuracy and compliance.
• Clear and professional communication, both written and verbal.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Drafting and sending email correspondence to suppliers and clients.
• Preparation of client quote summaries for sales and onboarding teams.
• Assisting with the preparation of client quotes.
• Preparation of finance applications, contracts and renovations.
• Obtaining finance payout letters and payment history.
• Liaising with financiers to follow up on applications and settlements.
• Liaising with external suppliers such as dealers, insurers and financiers.
• Liaising with dealers to source vehicles and coordinate delivery and finance settlement.
• Following up with dealers and suppliers for documentation and status updates.
• Assisting with invoice preparation and follow up with suppliers.
• Answering and redirecting phone calls.
• Sorting and managing internal files.
• Data entry and updating client database.
• Processing, scanning and filing documents.
• Providing general administrative support as required.

Skills

General administration

Microsoft Outlook

Microsoft Word

Microsoft Excel

Data entry

Attention to detail

Time management

Written and verbal communication

Teamwork

Education

Tertiary degree

Tools

Microsoft Office

Job description

Southgate Salary Packaging – Port Melbourne VIC—an Administration Support Officer role is available to provide general administrative support across Salary Packaging, Fleet & Finance teams. You will draft emails, prepare client quotes, assist with quotes and finance applications, and liaise with dealers and suppliers to ensure timely progress.

You will join a team focused on accurate, timely client experiences and ongoing development within the financial services sector.