Administrative Services & Site Coordinator – Defence

Boeing; Nowra; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive Salary & Bonuses

Leave entitlements

Discounts on health, travel & retail

Novated leasing & salary sacrificing

Mentorship & career development

Recognition program

Job summary

Boeing Defence Australia (BDA) is seeking an experienced Administrative Services Coordinator to support the Joint Helicopter School (JHS) at HMAS Albatross, Nowra. This hands-on role blends office administration with site coordination, including digital records, procurement, logistics and trainee support.

Based in Nowra, you will manage diverse tasks, support smooth operations, and help ensure high service standards while collaborating with the 723 Squadron Executive Office.

Qualifications

• Proven ability to manage multiple routine tasks, registers and schedules.
• Confidence using SharePoint and standard office/workflow systems.
• Ability to handle a wide range of administrative and logistics tasks.
• Professional, reliable and approachable when dealing with staff, visitors and vendors.

Responsibilities

• Provide general administrative support to the JHS.
• Manage incoming and outgoing correspondence via digital workflows using Objective.
• Maintain accurate JHS statistical records and filing systems.
• Oversee management of Squadron vehicles.
• Coordinate procurement of office supplies, catering and event requirements.
• Act as Site Visit Coordinator for Nowra site, manage guest arrivals and escorts.
• Oversee updates of the 723 Sqn SharePoint page.

Skills

Organisational skills

SharePoint proficiency

Office workflow systems

Communication skills

Tools

SharePoint

Office software

Job description

Boeing Defence Australia (BDA) is seeking an experienced Administrative Services Coordinator to support the Joint Helicopter School (JHS) at HMAS Albatross, Nowra. This hands-on role blends office administration with site coordination, including digital records, procurement, logistics and trainee support.

Based in Nowra, you will manage diverse tasks, support smooth operations, and help ensure high service standards while collaborating with the 723 Squadron Executive Office.