Administrative Services Coordinator

Boeing Company; Nowra; On-site; AUD 80,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Yearly bonuses

Paid leave

Health & travel discounts

Fitness Passport

Novated leasing

Mentorship program

Recognition program

Job summary

Boeing Defence Australia is seeking an experienced Administrative Services Coordinator to deliver essential day-to-day administrative and site coordination support to the Joint Helicopter School (JHS) at HMAS Albatross, Nowra, NSW. This role sits in the 723 Squadron Executive Office and covers digital records, procurement, logistics and trainee support.

The successful candidate will be highly organised, adaptable and dependable, able to juggle multiple priorities while maintaining high service

Qualifications

• Proven ability to manage multiple routine tasks, registers and schedules.
• Confidence using SharePoint and standard office and workflow systems.
• Professional, reliable and approachable when dealing with staff, visitors and vendors.

Responsibilities

• Provide general administrative support to the JHS.
• Manage incoming and outgoing correspondence using Objective.
• Maintain accurate JHS statistical records and filing.
• Oversee Squadron vehicles.
• Coordinate procurement of office supplies, catering and event requirements.
• Act as the Site Visit Coordinator for the Nowra site with guest escorts as required.
• Maintain and update the 723 Sqn SharePoint page.

Skills

Organisational skills

SharePoint proficiency

Multi-tasking

Professional communication

Tools

SharePoint

Office suite

Workflow systems

Job description

About the roleBoeing Defence Australia is delivering critical defence capability across Australia and New Zealand through innovative engineering and trusted technical support.We are seeking an experienced Administrative Services Coordinator to provide essential day-to-day administrative and operational support to the Joint Helicopter School (JHS). Based within the 723 Squadron Executive Office, this role plays a key part in supporting the smooth running of the school through a broad range of administrative and site coordination responsibilities.Boeing Defence Australia (BDA) supports the Australian Defence Force Joint Helicopter School through the Helicopter Aircrew Training System (HATS) Program, located at HMAS Albatross, Nowra, New South Wales.This is a hands-on, varied and highly rewarding role. You will work across both office-based administration and practical site coordination, managing responsibilities such as digital record-keeping, procurement, logistics and trainee support. We are looking for a highly organised, dependable professional who can confidently adapt between multiple priorities while maintaining a high standard of service.ResponsibilitiesAs an Administration Services Coordinator, you will:Provide general administrative support to the JHSManage incoming and outgoing correspondence through formal digital workflows using ObjectiveMaintain accurate JHS statistical records and ensure efficient filing and retrieval of informationOversee the management of Squadron vehiclesCoordinate the procurement of office supplies, catering and event requirementsAct as the Site Visit Coordinator for the Nowra site, including managing guest arrivals and providing escorts as requiredOversee the maintenance and updates of the 723 Sqn SharePoint pageExperience/QualificationsTo be successful in this role, you must have:Organisational skills: Proven ability to manage multiple routine tasks, registers and schedules effectivelyTechnical proficiency: Confidence using SharePoint and standard office and workflow systemsPractical mindset: Ability to handle a wide range of tasks, from digital filing to physical logisticsCommunication skills: A professional, reliable and approachable manner when dealing with staff, visitors and vendorsEligibility:Applicants must be Australian citizens to meet Defence security requirements and must be willing to undergo the standard government vetting process, including a full life background check. BDA will sponsor and support the required clearance process.Benefits:Competitive Salary & Bonuses: Enjoy a competitive salary along with yearly bonusesAccess various paid leave entitlements to support your personal and family needs.Financial Discounts: Take advantage of discounted health insurance premiums, travel, and retail shopping, along with a nationwide Fitness Passport.Financial Benefits: Explore options for novated leasing and salary sacrifice for superannuation.Career Development: Receive both informal and formal tailored mentorship to accelerate your career growth and design promotional pathways.Recognition Program: Participate in our recognition award program, which acknowledges professional achievements through a points and payment scheme.About the company:With more than 4,500 team members across Boeing Australia, BDA plays a critical role in supporting Australia's security and strengthening its partnership with the ADF through advanced systems integration and defence capability. Our people are central to this success, with their commitment to local partnerships and community engagement reinforcing BDA's reputation as a trusted and valued contributor.We empower all voices and embrace change, so help us be part of that change, and better the future of the nation. Turn a challenge into an opportunity for tomorrow.We are committed to building a unique and inclusive workplace. Female applicants, people of Aboriginal or Torres Strait Island descent and ex-defence personnel are encouraged to apply.How to apply?If you are ready to join an innovative defence industry leader, click Apply Now.Applications close at 5:00pm AEST on Friday, 4th September 2026For more information about Boeing Defence Australia including our values and behaviors see our new website https://www.boeing.com.au/about-boeing-in-australia/subsidiaries/boeing-defence-australia