Administrative Services Coordinator

Boeing; Nowra; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive Salary & Bonuses

Leave entitlements

Discounts on health, travel & retail

Novated leasing & salary sacrificing

Mentorship & career development

Recognition program

Job summary

Boeing Defence Australia (BDA) is seeking an experienced Administrative Services Coordinator to support the Joint Helicopter School (JHS) at HMAS Albatross, Nowra. This hands-on role blends office administration with site coordination, including digital records, procurement, logistics and trainee support.

Based in Nowra, you will manage diverse tasks, support smooth operations, and help ensure high service standards while collaborating with the 723 Squadron Executive Office.

Qualifications

• Proven ability to manage multiple routine tasks, registers and schedules.
• Confidence using SharePoint and standard office/workflow systems.
• Ability to handle a wide range of administrative and logistics tasks.
• Professional, reliable and approachable when dealing with staff, visitors and vendors.

Responsibilities

• Provide general administrative support to the JHS.
• Manage incoming and outgoing correspondence via digital workflows using Objective.
• Maintain accurate JHS statistical records and filing systems.
• Oversee management of Squadron vehicles.
• Coordinate procurement of office supplies, catering and event requirements.
• Act as Site Visit Coordinator for Nowra site, manage guest arrivals and escorts.
• Oversee updates of the 723 Sqn SharePoint page.

Skills

Organisational skills

SharePoint proficiency

Office workflow systems

Communication skills

Tools

SharePoint

Office software

Job description

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Location: Nowra

Category: Business Support

Position Type: Permanent

Job Reference: BOE/1941411

About The Role

Boeing Defence Australia is delivering critical defence capability across Australia and New Zealand through innovative engineering and trusted technical support.

We are seeking an experienced Administrative Services Coordinator to provide essential day-to-day administrative and operational support to the Joint Helicopter School (JHS). Based within the 723 Squadron Executive Office, this role plays a key part in supporting the smooth running of the school through a broad range of administrative and site coordination responsibilities.

Boeing Defence Australia (BDA) supports the Australian Defence Force Joint Helicopter School through the Helicopter Aircrew Training System (HATS) Program, located at HMAS Albatross, Nowra, New South Wales.

This is a hands‑on, varied and highly rewarding role. You will work across both office‑based administration and practical site coordination, managing responsibilities such as digital record‑keeping, procurement, logistics and trainee support. We are looking for a highly organised, dependable professional who can confidently adapt between multiple priorities while maintaining a high standard of service.

Responsibilities

• Provide general administrative support to the JHS
• Manage incoming and outgoing correspondence through formal digital workflows using Objective
• Maintain accurate JHS statistical records and ensure efficient filing and retrieval of information
• Oversee the management of Squadron vehicles
• Coordinate the procurement of office supplies, catering and event requirements
• Act as the Site Visit Coordinator for the Nowra site, including managing guest arrivals and providing escorts as required
• Oversee the maintenance and updates of the 723 Sqn SharePoint page

Experience/Qualifications

• Organisational skills: Proven ability to manage multiple routine tasks, registers and schedules effectively
• Technical proficiency: Confidence using SharePoint and standard office and workflow systems
• Practical mindset: Ability to handle a wide range of tasks, from digital filing to physical logistics
• Communication skills: A professional, reliable and approachable manner when dealing with staff, visitors and vendors

Eligibility

Applicants must be Australian citizens to meet Defence security requirements and must be willing to undergo the standard government vetting process, including a full life background check. BDA will sponsor and support the required clearance process.

Benefits

• Competitive Salary & Bonuses: Enjoy a competitive salary along with yearly bonuses
• Access various paid leave entitlements to support your personal and family needs.
• Financial Discounts: Take advantage of discounted health insurance premiums, travel, and retail shopping, along with a nationwide Fitness Passport.
• Financial Benefits: Explore options for novated leasing and salary sacrifice for superannuation.
• Career Development: Receive both informal and formal tailored mentorship to accelerate your career growth and design promotional pathways.
• Recognition Program: Participate in our recognition award program, which acknowledges professional achievements through a points and payment scheme.

About the company

With more than 4,500 team members across Boeing Australia, BDA plays a critical role in supporting Australia's security and strengthening its partnership with the ADF through advanced systems integration and defence capability. Our people are central to this success, with their commitment to local partnerships and community engagement reinforcing BDA's reputation as a trusted and valued contributor.

We empower all voices and embrace change, so help us be part of that change, and better the future of the nation. Turn a challenge into an opportunity for tomorrow.

We are committed to building a unique and inclusive workplace. Female applicants, people of Aboriginal or Torres Strait Island descent and ex‑defence personnel are encouraged to apply.

Applications close at 5:00pm AEST on Friday, 4th September 2026

For more information about Boeing Defence Australia including our values and behaviors see our new website https://www.boeing.com.au/about-boeing-in-australia/subsidiaries/boeing-defence-australia

Equal Opportunity Employer

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.