Administration Assistant

handwerker; Port Stephens Council; On-site; AUD 63,000 - 77,000; Full time

Job summary

Jet Aviation Defence is seeking an organised Administration Assistant to support the Senior Maintenance Manager and administer the PC-21 Programs at RAAF Base Williamtown.

The role is full-time, Monday-to-Friday, 38 hours per week, with a salary of AUD$70,000 plus Super and a Military Bonus. You will support site administration, employees, suppliers, customers and contract stakeholders in a professional aviation and defence setting.

Qualifications

• Certificate II or higher in Business Administration.
• Strong analytical and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support, including managing telephone calls and enquiries, coordinating visitor base access, preparing meeting minutes, filing and archiving documents, and producing reports and presentations.
• Complete Word, Excel and PowerPoint tasks, including data entry and reporting.
• Manage monthly timesheets and ensure employee time registration is entered and confirmed daily.
• Complete time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
• Purchase and maintain records for office supplies, staff amenities, uniforms and PPE in accordance with procedures and delegations.
• Support supplier engagement, invoice management, site deliveries and collections, and the repair and overhaul of tooling and support equipment.
• Assist with the management of held support equipment and deployment mobilisation activities for Williamtown and Edinburgh.
• Maintain local registers including asset, facility key, postal and uniform registers.
• Administer local employee security requirements including base passes and police checks.
• Support recruitment activities with Human Resources Manager.
• Complete corporate credit card delegate coding and close work orders or projects as needed.
• Coordinate local travel arrangements including accommodation, hire cars, flights and expenses.
• Provide excellent customer and contract stakeholder service.
• Comply with Jet Aviation policies including WHS and Safety Management System.

Skills

Administrative support

Time management

Attention to detail

Communication skills

Proactive

Education

Certificate II in Business Administration

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

Jet Aviation Defence is seeking an organised and proactive Administration Assistant to support the Senior Maintenance Manager and the effective administration of the PC-21 Programs at RAAF Base Williamtown.

This is a full-time, Monday-to-Friday position working 38 hours per week, offering a annual salary of AUD$70,000 plus Super plus Military Bonus.

The successful candidate will play an important role in supporting site administration, employees, suppliers, customers and contract stakeholders within a professional aviation and defence environment.

Your Responsibilities

• Provide day-to-day administrative support, including managing telephone calls and enquiries, coordinating visitor base access, preparing meeting minutes, filing and archiving documents, and producing reports and presentations.
• Complete Word, Excel and PowerPoint tasks, including data entry and reporting.
• Manage monthly timesheets and ensure employee time registration is entered and confirmed daily.
• Complete time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
• Purchase and maintain records for office supplies, staff amenities, uniforms and personal protective equipment in accordance with company procedures and financial delegations.
• Support supplier engagement, invoice management, site deliveries and collections, and the repair, calibration and overhaul of tooling and support equipment.
• Assist with the management of held support equipment and deployment mobilisation activities for Williamtown and Edinburgh.
• Maintain local registers, including asset, facility key, postal and uniform registers.
• Administer local employee security requirements, including permanent base passes, police checks and ASIC passes.
• Support recruitment activities in conjunction with the Human Resources Manager.
• Complete corporate credit card delegate coding and close work orders or projects when requested.
• Coordinate local travel arrangements, including accommodation, hire cars, flights and expenses.
• Provide excellent customer and contract stakeholder service.
• Participate in and comply with Jet Aviation policies and procedures, including workplace health and safety, environmental programs and the Aviation Safety Management System.
• Provide additional support to the Central Administration Group and Manager Commercial Administration as required.

What will Help You too Succeed

To be successful in this position, you will ideally have:

• A Certificate II or higher in Business Administration.
• Strong analytical skills and excellent attention to detail.
• Effective problem-solving, prioritisation and time-management skills.
• Excellent written and verbal communication skills.
• Basic competency in Microsoft Office applications, including Word, Excel and PowerPoint.
• A customer-focused approach and professional manner.
• Strong initiative, self-direction and personal accountability.
• A results-driven approach and the ability to manage competing priorities.
• A clear commitment to safety and service excellence.
• Personal values aligned with Jet Aviation's values of Trust, Honesty, Alignment and Transparency.

Why Jet Aviation?

At Jet Aviation, you will do more than support an office—you will become part of a team helping deliver safe, reliable and mission-critical aviation services.

• Build a career in aviation and defence while gaining valuable experience in a specialised and highly respected industry.
• Make a meaningful contribution by supporting the people and processes behind the PC-21 Programs at RAAF Base Williamtown.
• Enjoy variety in your work, with responsibilities spanning administration, procurement, security, finance, human resources, travel and operational support.
• Work with experienced professionals and develop your skills in a highly regulated aviation environment.
• Be part of a supportive and collaborative team where your organization, initiative and attention to detail are valued.
• Take pride in your work, knowing that your contribution helps keep aviation operations running safely and efficiently.
• Receive a annual salary of AUD$70,000 + Super + Military Bonus.
• Work regular weekday hours, Monday to Friday, totalling 38 hours per week.
• Grow with a global organisation that has a strong heritage, international reach and opportunities to broaden your experience.

If you are looking for a role where your work has a clear purpose and you can build a future in aviation and defence, Jet Aviation offers an opportunity to make a real difference.

Pre-employment Requirements

• Applicants must have the right to work in Australia and be able to provide evidence if requested.
• Applicants must already hold or be able to obtain the security clearance required for the position.
• Pre-employment medical assessment, including functional capacity and drug and alcohol testing.
• National Police or Criminal History Check.
• Practical Assessment.
• Numeracy and Literacy Assessment.
• Computer Skills Assessment.
• Qualification and licence verification, where applicable.
• Working with Children and Young People, or Blue Card, verification where applicable.
• Security, base access and other defence-related checks applicable to the role.