Administrative Services Manager

Quik Corp Pty Ltd; Coolum Beach; Sur place; AUD 68 000 - 92 000; Plein temps

Résumé du poste

Quik Corp is seeking an experienced Office Manager to oversee administrative, financial, compliance and operational support at our Coolum Beach manufacturing facility. This on-site role covers administration, production, warehouse, purchasing and management, ensuring people, records, systems and processes support day-to-day operations.

The role requires multi-year experience in office management with ERP exposure, strong MS Office skills and a proactive approach to process improvement.

Qualifications

• Multi-year experience in office management or senior administration.
• Experience across financial administration, compliance and staff administration.
• Strong ERP or business management system experience.
• Experience in manufacturing, production, warehousing or similar.
• At least two years of full-time experience.
• Experience with SOP development and documentation.

Responsabilités

• Manage office systems across the business.
• Coordinate and supervise administrative and operational staff.
• Handle financial administration, reporting and expenses.
• Support staff administration, onboarding and performance processes.
• Maintain compliance records, WHS docs and PPE controls.
• Develop and maintain SOPs and documentation standards.
• Coordinate between management, production, warehouse and purchasing.
• Maintain ERP data and manufacturing system records.
• Identify and resolve admin and system discrepancies.
• Support process improvement and standardisation.

Connaissances

Office management

Administrative coordination

Financial administration

ERP systems

SOP development

Staff supervision

WHS knowledge

Excel

Attention to detail

Manufacturing environment

Formation

Relevant tertiary qualification

Outils

Odoo

ERP system

Bills of Materials

Inventory systems

Description du poste

Quik Corp is looking for an experienced Office Manager to oversee the administrative, financial, compliance and operational support functions within our Coolum Beach manufacturing facility.

This is an on-site role working across administration, production, warehouse, purchasing and management, ensuring the people, records, systems and processes supporting day-to-day operations are effectively coordinated.

$80,000 per year + superannuation | Full time | Monday to Friday

The Role

Responsibilities include:

• Managing administrative and office systems across the business
• Coordinating and supervising administrative and operational staff
• Financial administration, reporting and expense monitoring
• Supporting staff administration, training, onboarding and performance processes
• Maintaining compliance records, WHS documentation and PPE controls
• Developing and maintaining SOPs and internal documentation standards
• Coordinating between management, production, warehouse and purchasing
• Maintaining ERP data, business records and supporting documentation
• Maintaining Bills of Materials and product-related system information
• Identifying and resolving administrative, documentation and system discrepancies
• Supporting process improvement and standardisation across the business

Who We Are Looking For

You will need:

• Multi-year experience in office management, senior administration or operational coordination
• Experience across financial administration, compliance and staff-related administration
• Strong ERP or business management system experience
• Experience developing SOPs and maintaining controlled documentation
• Experience working within manufacturing, production, warehousing or another operational environment
• Confidence working directly with factory and operational teams
• Experience coordinating or supervising staff
• Working knowledge of WHS and business compliance requirements
• Strong Microsoft Office and Excel capability
• Strong attention to detail and ability to investigate discrepancies
• Relevant tertiary qualification
• At least two years’ relevant full-time experience

Experience with Bills of Materials, inventory systems, manufacturing ERP data or Odoo will be highly regarded.

The Environment

This is a full-time, on-site role within our Coolum Beach manufacturing facility. You will work closely with administration, production, warehouse and purchasing teams and will regularly spend time within operational areas to resolve documentation, system and process issues.

Why Quik Corp

• Permanent Monday to Friday position
• Established Australian manufacturer
• Direct exposure to production and operational teams
• Broad role across administration, systems and manufacturing operations
• Opportunity to improve and standardise business processes
• Coolum Beach location