Administrative Officer - Walloon State School

Queensland Department of Education; Walloon; On-site; AUD 60,000 - 80,000; Full time

Job summary

Walloon State School, part of the Queensland Department of Education, is seeking an Administrative Officer to join the team in Walloon, QLD. The role focuses on daily operations, delivering high-quality customer service to students, parents, staff and the wider community.

You will manage reception enquiries, enrolments, records, mail, email and student transport, while supporting timesheets, leave, rosters and relief arrangements.

Qualifications

• Previous experience in a school administration environment is highly regarded.
• Knowledge of Department of Education systems, including OneSchool, and general office procedures are desirable; training will be provided.
• Strong communication and organisational skills, with a commitment to excellent customer service as the first point of contact.

Responsibilities

• Provide day-to-day administrative and support services as directed by the Principal or Business Manager.
• Manage routine school administration: reception enquiries, appointments, correspondence, records, enrolments, mail and email, and approved student transport arrangements.
• Support school staff with administrative requirements, including timesheets, leave, rosters and relief arrangements.
• Process routine financial and operational matters: payments, orders, receipting, banking, invoice reconciliation, data entry, inspections, bookings and stocktakes.
• Prepare and check school documentation and communicate with stakeholders according to policies.

Skills

Customer service

Organisational skills

Communication

Teamwork

Tools

OneSchool

Job description

Administrative Officer - Walloon State School

Queensland Department of Education – Walloon QLD

Walloon State School is seeking an Administrative Officer to join the team!

As a member of our administration team, you will play an important role in the daily operations of the school, providing high-quality customer service to students, parents, staff, and the wider community. Our office is a fast-paced and rewarding environment where no two days are the same.

This is an excellent opportunity for someone who enjoys working with people, has strong organisational skills, and wants to make a genuine difference in a school community.

About us:

Walloon State School is a vibrant and growing primary school located in the heart of the Walloon community, just a short drive from Ipswich.

We pride ourselves on providing a welcoming, inclusive, and supportive environment where students, staff, and families work together to achieve positive outcomes.

At Walloon State School, we value teamwork, professionalism, and a positive attitude.

We are committed to fostering a workplace culture where staff feel supported, respected, and encouraged to develop their skills.

Your opportunity:

• Provide day-to-day administrative and support services as directed by the Principal or Business Manager.
• Manage routine school administration, including reception enquiries, appointments, correspondence, records, enrolments, mail and email, and approved student transport arrangements.
• Support school support staff with administrative requirements, including timesheets, leave applications, rosters and approved relief arrangements.
• Process routine financial and operational matters, including payments, orders, receipting, banking, invoice reconciliation, financial data entry, maintenance and safety inspections, facility bookings and stocktakes.
• Prepare and check a range of school documentation and communicate with internal and external stakeholders, providing information and support in accordance with school policies and Principal directives.

Please view the role description for a full list of responsibilities.

The perfect fit:

• Previous experience working in a school administration environment will be highly regarded.
• Knowledge of Department of Education systems, including OneSchool, and an understanding of general office administration procedures are desirable but not essential. Training and support will be provided to the successful applicant.
• Applicants should possess strong communication and organisational skills, demonstrate a commitment to providing excellent customer service, as you will be the first point of contact with parents and visitors, and be able to work effectively as part of a team in a busy school environment.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.