Administrative Officer (AAEP) - Capella State High School

Queensland Department of Education; Central Highlands Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

Queensland Department of Education – Capella QLD is seeking an Administrative Officer (AAEP) to provide essential administrative support at Capella State High School. You will assist the Principal and Business Manager and handle day-to-day administrative tasks, correspondence, and records, while adhering to established procedures.

Hours are negotiable with successful applicants, offering opportunities for career progression for motivated individuals who apply themselves to the role and

Qualifications

• Strong organisational and time-management abilities.
• Clear focus on customer service and stakeholder communication.
• Ability to work within established guidelines and reference procedures.

Responsibilities

• Provide day-to-day administrative support to the Principal and Business Manager.
• Manage reception, correspondence, appointments, records, mail and general administration.
• Support staff administration including timesheets, leave, rosters and relief arrangements.
• Process routine financial transactions, payments, banking and OneSchool records.
• Support facilities, safety, equipment and community bookings.
• Prepare minutes, reports, newsletters, forms and other school documentation.
• Communicate with students, parents, staff and community members and provide information and support.
• Organise daily work priorities and tasks within established procedures and supervision.

Skills

Excellent organisation

Customer service

Initiative & problem solving

Independent working

Multi-tasking & prioritisation

Calm under pressure

Confidentiality

Policy compliance

Job description

Queensland Department of Education – Capella QLD

We are a small rural school with big opportunities for our local young people. Located halfway between Emerald and Clermont, just off the Gregory Highway, Capella State High School was established in 1989 to service the local agricultural and mining communities. With a strong commitment to student engagement and wellbeing, we focus on success, teamwork, attitude and respect in every lesson, every day. Our curriculum offerings are broad, our staff passionate, and our facilities outstanding.

Your opportunity:

As the Administrative Officer (AAEP) you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

Hours and days of work can be negotiated with successful applicant

An aspirational applicant will have opportunities for career progression should they apply themselves to the role, keeping in mind the leadership competencies outlined in the role description.

To be successful in this role, you should display the following skills:

• Excellent organisational skills
• High level customer service
• Show initiative and problem solve
• Ability to work independently
• Be able to multi-task and prioritise without guidance
• Manage high pressure environments
• High level of confidentiality
• Ability to work within departmental and school policies and processes

Responsibilities:

• Provide day-to-day administrative and support services to the Principal and Business Manager.
• Manage reception, correspondence, appointments, records, mail and general administration.
• Support staff administration, including timesheets, leave, rosters and relief arrangements.
• Process routine financial transactions, payments, banking and OneSchool records.
• Support school facilities, maintenance, safety, equipment and community bookings.
• Prepare minutes, reports, newsletters, forms and other school documentation.
• Communicate with students, parents, staff and community members and provide information and support.
• Organise daily work priorities and tasks within established procedures and with regular supervision.

Please refer to the Role Description for a full list of responsibilities.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Closing Date: Monday, 19 October 2026