Administrative Officer - Rostering & Reception

Aegis Aged Care; Karalee; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive orientation program

Ongoing training and career growth

Job summary

Aegis Karalee is seeking a motivated Administration Officer to support reception, rostering, admissions and daily operations. You will work with the Facility Manager and team to deliver smooth service in a friendly, patient-centric environment.

Responsibilities include roster creation, payroll prep, compliance, and general admin. The role also involves managing agency staff and coordinating student placements within the facility.

Qualifications

• Knowledge of rostering practices and systems.
• Payroll experience preferred but not essential.
• Experience in front-facing administration/reception in a fast-paced environment.
• Passion for delivering quality customer service and relationship building.
• High levels of accuracy and data entry skills.
• Intermediate Microsoft Office skills.
• Aged care experience desirable but not essential.

Responsibilities

• Provide a professional and friendly reception to residents, families, visitors and staff.
• Create and maintain fortnightly staff rosters and manage master rosters and daily allocation sheets.
• Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shifts.
• Undertake essential administrative functions such as rostering, payroll preparation, compliance and staff interactions.
• General administrative duties such as filing, archiving, staff onboarding/offboarding and other duties as directed by the Facility Manager.
• Managing agency staff.
• Scheduling of students across the facility during placements.
• Assist the Facility Manager and other senior staff with tasks as required.

Skills

Rostering knowledge

Payroll experience

Front-facing administration

Customer service

Data entry

Microsoft Office

Aged care experience

Tools

Microsoft Office Suite

Payroll software

Job description

Aegis Karalee is seeking a motivated Administration Officer to support reception, rostering, admissions and daily operations. You will work with the Facility Manager and team to deliver smooth service in a friendly, patient-centric environment.

Responsibilities include roster creation, payroll prep, compliance, and general admin. The role also involves managing agency staff and coordinating student placements within the facility.