Administration Officer

NGARE EMPLOYMENT SOLUTIONS PTY LTD; City Of Wanneroo; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive rates of pay

Ongoing training and career growth

Job summary

Anchorage Facility in Mindarie, operated by Aegis Aged Care Group, is seeking an Administration Officer to support reception, rostering, admissions and other administrative duties under the Facility Manager.

You will work as part of a team, delivering professional guest and staff interactions, managing rosters, payroll preparation where required, and ensuring accurate data entry and compliance in a fast-paced environment.

Qualifications

• Extensive knowledge of rostering practices and systems.
• Payroll experience preferred but not essential.
• Experience in front-facing administration/reception in a fast-paced, dynamic environment.
• Passion for delivering quality customer service and excellent relationship building skills.
• High levels of accuracy and data entry skills.

Responsibilities

• Provide a professional and friendly reception to residents, families, visitors, and staff.
• Create and maintain fortnightly rosters for staff and manage shifts.
• Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shift Changes for Staff.
• Undertake administrative functions such as rostering, payroll preparation, compliance and staff interactions.
• General administrative duties such as filing, archiving, onboarding/offboarding and other duties as directed by the Facility Manager.
• Managing agency staff and scheduling of students across the facility.

Skills

Roster management

Payroll experience

Front-facing administration

Customer service

Data entry

Tools

Rostering systems

Payroll software

Job description

We are seeking an enthusiastic and positive Administration Officer to join our Anchorage team. This role involves supporting reception, rostering, admissions, and other operational duties as directed by the Facility Manager, while contributing effectively within a team environment.

About the Facility

Our impressiveAnchorage Facility is located in the heart of the northern oceanside suburb of Mindarie. Anchorage provides a host of well-appointed amenities, with state-of-the-art equipment to make your life and the life of our residents easier.

As an integral part of the team, you will:

• Provide a professional and friendly reception to our residents, families, visitors, and staff.
• Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets and offering all shifts out, covering sick calls etc. that meet all service delivery requirements within the facility.
• Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shift Changes for Staff.
• Undertake essential administrative functions such as rostering, payroll preparation, compliance, and interacting with all staff.
• Perform general administrative duties such as filing, archiving, staff onboarding offboarding and other duties as directed by the Facility Manager.
• Managing agency staff.
• Scheduling of students across the facility during placements.
• Assist the Facility Manager and other senior staff with tasks as required.

About Aegis

The Aegis Aged Care Group has been providing quality care services to West Australians for over 40 years. We are committed to excellence through imagination and innovation, providing a quality life for those who live in one of our 29 Care Facilities in WA. Aegis is our State’s largest Residential Aged Care Provider employing over 5000 staff.

Our culture of coaching and continuous improvement means not only will you get to work in a challenging and rewarding environment, but also within a company that fosters the growth of all employees.

While working at Aegis, we will provide you with a range of benefits including:

• Competitive rates of pay.
• Ongoing training and opportunities for career growth.

Requirements of the role

• Extensive knowledge of rostering practices and systems and strong problem-solving ability.
• Payroll experience preferred but not essential
• Experience in front-facing administration/reception in a fast-paced, dynamic environment.
• Passion for delivering quality customer service and excellent relationship building skills.
• High levels of accuracy and data entry skills.
• Aged Care Experience desirable but not essential.