Administration Officer

Aegis Aged Care; Mindarie; On-site; AUD 25,000 - 32,000; Part time

Benefits offered by this job

Competitive rates of pay

Comprehensive orientation program

Ongoing training and opportunities for

Job summary

Aegis Aged Care is seeking an enthusiastic Part-Time Administration Officer to join the Anchorage team in Mindarie. The role covers reception, rostering, admissions, payroll-related tasks, and general administration under the Facility Manager, with daily responsibilities in a collaborative team setting.

The position supports rostering across shifts, attendance management, and staff onboarding/offboarding, contributing to smooth facility operations and resident care.

Qualifications

• Extensive knowledge of rostering practices and systems and strong problem-solving ability.
• Payroll experience preferred but not essential
• Experience in front-facing administration/reception in a fast-paced, dynamic environment.
• Passion for delivering quality customer service and excellent relationship building skills.
• High levels of accuracy and data entry skills.
• Intermediate computer skills including Microsoft Office suite.
• Aged Care Experience desirable but not essential.

Responsibilities

• Provide a professional and friendly reception to residents, families, visitors, and staff.
• Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets and offering all shifts out.
• Manage sick leave, parental leave, shift swaps, permanent shift changes for staff.
• Undertake rostering, payroll preparation, compliance, and interaction with all staff.
• Perform general administrative duties such as filing, archiving, onboarding/offboarding and other duties as directed.
• Manage agency staff.
• Schedule students across the facility during placements.
• Assist the Facility Manager and senior staff with tasks as required.

Skills

Reception

Rostering

Payroll experience

Customer service

Data entry

Microsoft Office

Tools

Payroll systems

Job description

Part-Time Position

(Tuesday, Wednesday, Thursday- 08:00-4:00)

We are seeking an enthusiastic and positive Administration Officer to join our Anchorage team. This role involves supporting reception, rostering, admissions, and other operational duties as directed by the Facility Manager, while contributing effectively within a team environment.

About the Facility

Our impressive Anchorage Facility is located in the heart of the northern oceanside suburb of Mindarie. Anchorage provides a host of well-appointed amenities, with state-of-the-art equipment to make your life and the life of our residents easier.

As an integral part of the team, you will:

1. Provide a professional and friendly reception to our residents, families, visitors, and staff.
2. Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets and offering all shifts out, covering sick calls etc. that meet all service delivery requirements within the facility.
3. Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shift Changes for Staff.
4. Undertake essential administrative functions such as rostering, payroll preparation, compliance, and interacting with all staff.
5. Perform general administrative duties such as filing, archiving, staff onboarding offboarding and other duties as directed by the Facility Manager.
6. Managing agency staff.
7. Scheduling of students across the facility during placements.
8. Assist the Facility Manager and other senior staff with tasks as required.

About Aegis

The Aegis Aged Care Group has been providing quality care services to West Australians for over 40 years. We are committed to excellence through imagination and innovation, providing a quality life for those who live in one of our 29 Care Facilities in WA. Aegis is our State's largest Residential Aged Care Provider employing over 5000 staff.

Our culture of coaching and continuous improvement means not only will you get to work in a challenging and rewarding environment, but also within a company that fosters the growth of all employees.

While working at Aegis, we will provide you with a range of benefits including:

• Competitive rates of pay.
• Comprehensive orientation program
• Ongoing training and opportunities for career growth.

Requirements of the role

• Extensive knowledge of rostering practices and systems and strong problem-solving ability.
• Payroll experience preferred but not essential
• Experience in front-facing administration/reception in a fast-paced, dynamic environment.
• Passion for delivering quality customer service and excellent relationship building skills.
• High levels of accuracy and data entry skills.
• Intermediate computer skills including Microsoft Office suite.
• Aged Care Experience desirable but not essential.