EOI - Administrative Officer - East Brisbane State School

Queensland Government; Brisbane; On-site; AUD 55,000 - 68,000; Full time

Job summary

East Brisbane State School is seeking an AO3 Administration Officer to support front counter, student services and finance tasks, ensuring efficient school operations at a busy campus near the Gabba. You will handle attendance and enrolments, maintain confidential records, coordinate bookings, assist with first aid, and support staff administration under the Principal and Business Manager.

The role requires strong communication, confidentiality, and the ability to work both independently and as

Qualifications

• Excellent telephone manner and strong written communication skills.
• Strong interpersonal and customer service skills.
• Ability to work well within a team.
• Strong knowledge of OneSchool and basic office software.

Responsibilities

• Provide front counter and administrative support for students, families, staff and visitors.
• Manage student administration: attendance, enrolments, confidential records, OneSchool updates.
• Administer first aid and coordinate room bookings, school calendar and events.
• Support finance: purchase orders, invoices, payments and goods receipting.
• Assist staffing administration: absences, leave, casual teachers, TRS folders.
• Perform other duties as directed by Principal or Business Manager.

Skills

Telephone etiquette

Written communication

Interpersonal skills

Teamwork

Attention to detail

Tools

OneSchool

Outlook

Excel

Word

PaperCut

Job description

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.About us:For more than a century, our school has been an integral part of the East Brisbane community. Despite years of uncertainty, I am proud to share that we are here to stay. Our future is secure, and we look forward with confidence to continuing our long tradition of providing an exceptional education for every child.East Brisbane State School is truly unique. Our location places us at the heart of the city, with the iconic Gabba right next door, where our students experience the rare privilege of holding sports days on one of the world's most famous sporting grounds.Your Role:As the AO3 Administration Officer, you will contribute to the efficient operation of the school office through a range of administrative, student services and financial functions, including:Provide front counter and administrative support, acting as the first point of contact for students, families, staff and visitors, and managing incoming communications and school mail.Manage student administration, including attendance, enrolments, confidential records, OneSchool updates, QParents support and excursion/incursion consent processes.Administer first aid and medication, maintain first aid supplies, coordinate room bookings and the school calendar, and support catering and event arrangements.Undertake finance and excursion administration, including purchase orders, invoices, payments, goods receipting, transport bookings, provider liaison and outstanding debt follow-up.Support staffing administration, including staff absences, leave registers, casual teacher arrangements, relief teacher resources, TRS folders, School Crossing Supervisor timesheets and PaperCut administration. Perform other duties as directed by the Principal or Business Manager.Please view the role description for a full list of responsibilities.Qualities and Skills:Has a positive and professional approach and enjoys working as part of a collaborative team.Demonstrates strong communication and interpersonal skills when interacting with students,families, staff and community members.Is organised, adaptable and able to manage competing priorities in a busy school environment.Shows initiative, problem-solving skills and a willingness to learn new systems and processes.Maintains high levels of confidentiality, discretion and professionalism.Has strong attention to detail and a commitment to delivering accurate and timely work.Provides responsive and friendly customer service and is committed to supporting positive outcomesfor students and families.Strong computer literacy and willingness to learn or current knowledge of the OneSchool system anddepartmental software.Can work both independently and as part of a team to support the effective operation of the school.Brings a flexible and proactive mindset, with a willingness to assist across a variety of administrative,student services and finance-related functions.Suitability Assessment Criteria:Excellent telephone manner and strong written communication skills.Strong interpersonal and customer service skillsProven ability to work well within a teamStrong & thorough knowledge of OneSchoolAbility to work with limited supervision and displays initiativeHigh level of attention to detailTechnological literacy and knowledge of Microsoft Outlook, Excel and WordThe successful applicant must have a Blue Card prior to commencing and a criminal history check willalso be initiated for the successful applicant.Applicants are requested to submit a brief resume including contact details for two referees (refereesshould understand your relevant work history) & a one-page written statement in response to the AO3Administration Officer (Generic) role description.All applications are to be sent to Deb James at [e-mail] by COB 18th October 2026.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applicants need to be a current Queensland Government employee to be eligible to apply.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.