Administrative Officer – Court & Operations

Queensland Government; Ipswich City; On-site; AUD 60,000 - 80,000; Full time

Job summary

Queensland Government in Ipswich seeks an Administration Officer to support the General Manager, Industries, Offender Development, and the supervisor team. You will handle diary management, travel bookings, correspondence, and basic financial processing in SAP and MYOB.

This role requires strong organisational skills, discretion with confidential information, and the ability to prioritise competing tasks while coordinating with both public and private stakeholders.

Responsibilities

• Develop, implement and evaluate efficient work systems.
• Perform data entry and enquiry functions on database programs.
• Examine incoming correspondence to determine action.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties: diary management, meeting rooms, teleconferences, minute taking, word processing and spreadsheets.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration aspects of area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers at all levels within public and private sectors for office activities.
• Manage own workflow by negotiating and confirming work priorities.
• Ensure security and confidential handling of files and appropriate access.
• Process visitor bookings and respond to queries on the day of visit.
• Accounts receivable and accounts payable in SAP; stock control in MYOB.
• Undertake procurement and financial processing duties including reporting, POs, card reconciliation and banking.
• Provide IT system administration for centre support on phone and computer systems.
• Administer asset and fleet management.

Job description

Queensland Government in Ipswich seeks an Administration Officer to support the General Manager, Industries, Offender Development, and the supervisor team. You will handle diary management, travel bookings, correspondence, and basic financial processing in SAP and MYOB.

This role requires strong organisational skills, discretion with confidential information, and the ability to prioritise competing tasks while coordinating with both public and private stakeholders.