Administration Officer

Queensland Corrective Services; Cairns Regional; Vor Ort; AUD 60.000 - 80.000; Vollzeit

Zusammenfassung

Queensland Corrective Services is seeking an Administration Officer based at the Mareeba Community Corrections Office to support the District Office with a range of confidential administrative tasks. The role contributes to keeping communities safe by enabling efficient processing of information and records within the correctional system.

You will handle diary management, reception duties, document preparation, HR support, procurement, banking, and asset management while ensuring confidentiality

Qualifikationen

• Experience in administration and reception duties.

Aufgaben

• Manage and provide a variety of administrative functions including diary management and reception duties.
• Prepare memorandums, reports and correspondence, ensuring correct formatting and grammar.
• Handle opening and closing procedures.
• Support HR tasks including timesheets, leave forms, and new employee paperwork.
• Provide basic training to administrative staff on office systems.
• Perform procurement and financial processing including banking and petty cash reconciliation.
• Maintain mail registers and oversee site administration and asset registers.
• Liaise with internal and external agencies and monitor IOMS statistics.

Kenntnisse

Diary management

Reception duties

Administrative support

Grammar & editing

Tools

Integrated Offender Management System (IOMS)

Jobbeschreibung

This position is based in the Mareeba Community Corrections Office and in this role, you will contribute to the effective operation of the District Office by providing administration support. Community Corrections is responsible for the supervision of adults who have been sentenced to a community-based order by the courts or released to parole by Parole Board Queensland. Community Corrections has a strong commitment to keeping communities safe and reducing the risk of re-offending by facilitating positive behavioural change in supervised individuals to enable them to lead more productive crime-free lives.

The Primary Accountabilities Of The Administration Officer Include

• Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone calls
• Provide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessary
• Perform opening and closing procedure
• Maintain Human Resources functions including checking timesheets, submitting leave forms, assist with commencement paperwork for new employees and submission of documentation related to work cover claims
• Provide basic training to administrative staff on office systems
• Undertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directed
• Register incoming and outgoing correspondence and maintain mail register
• Maintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleet
• Liaise with internal and external agencies as required
• Site administration
• Maintain the Agency electronic recording systems
• Ensure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agencies
• Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.

Applications to remain current for 12 months.

Job Ad Reference: QLD/706568/26

Closing Date: Thursday, 19th November 2026

Occupational group Administration