Administration Officer

Queensland Corrective Services; Mareeba Shire; On-site; AUD 60,000 - 80,000; Full time

Job summary

Queensland Corrective Services – Mareeba QLD is seeking an Administration Officer to support the Mareeba Community Corrections Office. The role involves confidential admin work, diary management, meeting organisation, travel arrangements, and reception duties.

Responsibilities include assisting staff with memos and reports, HR-related tasks such as timesheets and leave, procurement, banking, asset management, and maintaining electronic records.

Responsibilities

• Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone calls
• Provide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessary
• Perform opening and closing procedure
• Maintain Human Resources functions including checking timesheets, submitting leave forms, assist with commencement paperwork for new employees and submission of documentation related to work cover claims
• Provide basic training to administrative staff on office systems
• Undertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directed
• Register incoming and outgoing correspondence and maintain mail register
• Maintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleet
• Liaise with internal and external agencies as required
• Site administration
• Maintain the Agency electronic recording systems
• Ensure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agencies
• Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.

Job description

Queensland Corrective Services – Mareeba QLD

This position is based in the Mareeba Community Corrections Office and in this role, you will contribute to the effective operation of the District Office by providing administration support. Community Corrections is responsible for the supervision of adults who have been sentenced to a community-based order by the courts or released to parole by Parole Board Queensland. Community Corrections has a strong commitment to keeping communities safe and reducing the risk of re-offending by facilitating positive behavioural change in supervised individuals to enable them to lead more productive crime-free lives.

The primary accountabilities of the Administration Officer include:

• Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone calls
• Provide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessary
• Perform opening and closing procedure
• Maintain Human Resources functions including checking timesheets, submitting leave forms, assist with commencement paperwork for new employees and submission of documentation related to work cover claims
• Provide basic training to administrative staff on office systems
• Undertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directed
• Register incoming and outgoing correspondence and maintain mail register
• Maintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleet
• Liaise with internal and external agencies as required
• Site administration
• Maintain the Agency electronic recording systems
• Ensure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agencies
• Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.

Applications to remain current for 12 months.

Job Ad Reference: QLD/706568/26

Closing Date: Thursday, 19th November 2026