Administrative Officer

Square Capital | 時石證券; Sydney; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Professional environment

Stable role

International exposure

Job summary

Square Capital | 時石證券 is seeking a reliable Administrative Officer to support daily operations at our Sydney office. The role requires strong office administration skills, client-facing presence, and bilingual Mandarin-English communication in a professional environment.

We value organisation, reliability and the ability to manage multiple tasks, including reception, documentation, and coordination with suppliers. Full-time, office-based role in Barangaroo, Sydney.

Qualifications

• At least 2 years of relevant experience in office administration, reception or similar role.
• Fluent Mandarin and professional working proficiency in English.

Responsibilities

• Manage day-to-day office administration and maintain a tidy, professional workspace.
• Greet clients and visitors, coordinate rooms and refreshments, and handle calls and emails.
• Assist with invoices, receipts and expense records; maintain administrative records.
• Support interview scheduling, onboarding and offboarding; assist with company events and meetings.
• Follow established procedures for confidentiality and information security.

Skills

Office administration

Reception

Communication

Microsoft Office

Bilingual Mandarin-English

Tools

Outlook

Excel

Word

Job description

Employment Type: Full-time | Office-based

About Square Capital

Square Capital is a global financial services platform focused on capital markets, cross-border investing and global market execution.

We work with high-net-worth clients, sophisticated investors, family offices and institutional clients, providing solutions across asset allocation, trade execution and structured finance. With operations spanning Mainland China, Hong Kong, Australia and North America, we are committed to delivering professional, compliant and client-focused financial services in global markets.

We are looking for a reliable and professional Administrative Officer to support the day-to-day operations of our Sydney office.

This position is suited to someone with previous office administration experience who is well-organised, approachable and takes pride in maintaining a professional workplace.

Key Responsibilities

Location: Barangaroo, Sydney NSW 2000

Employment Type: Full-time | Office-based

About Square Capital

Square Capital is a global financial services platform focused on capital markets, cross-border investing and global market execution.

We work with high-net-worth clients, sophisticated investors, family offices and institutional clients, providing solutions across asset allocation, trade execution and structured finance. With operations spanning Mainland China, Hong Kong, Australia and North America, we are committed to delivering professional, compliant and client-focused financial services in global markets.

We are looking for a reliable and professional Administrative Officer to support the day-to-day operations of our Sydney office.

This position is suited to someone with previous office administration experience who is well-organised, approachable and takes pride in maintaining a professional workplace.

Office Administration & Reception

• Manage day-to-day office administration and maintain a tidy, organised and professional working environment.
• Welcome clients, business partners and visitors in a courteous and professional manner.
• Coordinate meeting rooms, visitor access, refreshments and meeting preparations.
• Handle incoming calls, emails, deliveries and general office enquiries.
• Monitor office supplies, equipment and shared facilities.
• Liaise with building management, suppliers and service providers on routine office matters.

Administrative & Operational Support

• Prepare, organise, scan and file business documents and administrative records.
• Assist with invoices, receipts, expense records and reimbursements.
• Maintain employee, supplier, asset and other administrative records.
• Assist with interview scheduling, onboarding and offboarding arrangements.
• Support internal meetings, company events and other administrative activities.
• Follow established company procedures for document handling, confidentiality and information security.

About You

We are looking for someone who brings a professional attitude, good interpersonal skills and a strong sense of responsibility to their work.

The ideal candidate will have:

• At least 2 years of relevant experience in office administration, reception or a similar role.
• Professional presentation and good business etiquette, with a polite and courteous approach to colleagues, clients and visitors.
• Strong communication and interpersonal skills, with the ability to interact confidently and appropriately with people at different levels.
• Good organisational skills and attention to detail.
• A reliable and responsible approach to daily tasks and follow-ups.
• The ability to work independently on routine tasks and follow established procedures.
• A positive, cooperative attitude and willingness to assist colleagues when needed.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.

Language Requirements

• Fluent Mandarin Chinese, both written and spoken.
• Professional working proficiency in English.
• Comfortable communicating in a bilingual office environment.

Other Requirements

• Full working rights in Australia.
• Availability to work full-time from our Barangaroo office.

What We Offer

• A professional and supportive office environment.
• A stable, full-time position with clearly defined responsibilities.
• Exposure to the daily operations of an international financial services business.
• Opportunities to develop administrative and office coordination experience.