Administrative & Finance Coordinator

Queensland Corrective Services; Woodford; On-site; AUD 55,000 - 75,000; Full time

Job summary

Queensland Corrective Services – Woodford QLD is seeking an Administration Officer to provide comprehensive support to the supervisor team, including the General Manager, Industries, Offender Development. Responsibilities cover accounts payable/receivable, trust accounts, centre administration, and IT support.

The role combines data entry, diary management, travel bookings, record keeping, and procurement with liaison across public and private sectors.

Qualifications

• Experience in general administrative duties including diary management, meeting coordination, and answering telephone enquiries.
• Proficiency with SAP for accounts payable/receivable and MYOB for stock control and procurement.
• Ability to manage visitor bookings and confidential filing.
• Experience with data entry and using database programs.

Responsibilities

• Participate in the development, implementation and evaluation of efficient and effective work systems.
• Perform data entry and enquiry functions on database programs.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration aspects of the area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers at all levels within both public and private sectors in relation to the office activities.
• Manage own workflow by negotiating and confirming work priorities for completion.
• Efficient time management and ability to prioritise tasks.
• Ensure the security and confidentiality of documentation.
• Process visitor bookings and provide information about booking processes.
• Accounts receivable and accounts payable functions in SAP; support stock control in MYOB.
• Undertake procurement and financial processing duties; banking as required.
• Manage prisoner trust funds and related banking documentation.
• Prepare discharge documentation for trust monies; monthly reconciliations.
• IT system administrator duties and centre support for phones/computers.
• Asset and fleet management administration.

Skills

Data entry

Diary management

Phone enquiries

Meeting coordination

Customer service

General administration

Tools

SAP

MYOB

Job description

Queensland Corrective Services – Woodford QLD is seeking an Administration Officer to provide comprehensive support to the supervisor team, including the General Manager, Industries, Offender Development. Responsibilities cover accounts payable/receivable, trust accounts, centre administration, and IT support.

The role combines data entry, diary management, travel bookings, record keeping, and procurement with liaison across public and private sectors.