Administration Officer: Finance, IT & Visitor Support

Queensland Corrective Services; Mareeba Shire; On-site; AUD 52,000 - 68,000; Full time

Job summary

Queensland Corrective Services in Mareeba, QLD is seeking an Administration Officer to provide support to the General Manager and leadership teams. The role covers court video conferencing, accounts payable/receivable, site administration, travel bookings and confidential records management.

You will manage data entry, correspondence, diary scheduling, meeting coordination, and liaison with internal and external staff.

Qualifications

• Experience in general administration and data entry.
• Ability to manage diaries, mail, and meeting rooms.
• Experience with accounts payable/receivable and basic financial processing.
• Familiar with SAP and MYOB.
• Strong communication and liaison skills.
• Maintain confidentiality and secure filing.

Responsibilities

• Participate in development and evaluation of efficient work systems.
• Perform data entry and enquiry functions on database programs.
• Examine incoming correspondence to determine action.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration aspects of the area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers at all levels within public and private sectors.
• Manage own workflow by negotiating and confirming work priorities.
• Ensure security of files and confidentiality of documentation.

Skills

Data entry

Diary management

Travel bookings

Accounts payable

SAP

MYOB

Liaison

Record confidentiality

Microsoft Excel

Tools

SAP

MYOB

Microsoft Excel

Job description

Queensland Corrective Services in Mareeba, QLD is seeking an Administration Officer to provide support to the General Manager and leadership teams. The role covers court video conferencing, accounts payable/receivable, site administration, travel bookings and confidential records management.

You will manage data entry, correspondence, diary scheduling, meeting coordination, and liaison with internal and external staff.