Administrative Coordinator — Hybrid & Client Ops

Opteon AUS & NZ; Toowoomba Regional; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Structured induction and development

Hybrid work from home

Corporate health insurance discount

Novated leasing options

Wellbeing initiatives including EAP

Job summary

Opteon AUS & NZ is seeking an Administration Assistant to support the delivery of client work. You’ll coordinate job workflows, manage documentation and WIP, and provide comprehensive administrative support across the business.

This full-time, permanent role requires a detail‑oriented, organised applicant who can communicate clearly with clients and internal teams. Based in Toowoomba, Cairns or Townsville with hybrid work options, the role includes an induction plan, health insurance discounts,

Qualifications

• Experience in an administration, coordination or support role.
• Excellent organisational and time management skills.
• Strong attention to detail with ability to manage competing priorities.
• Confident communication and customer‑focused approach.
• Strong computer skills including Microsoft Office.
• Ability to work independently while contributing to a team.

Responsibilities

• Coordinate and manage job workflows to meet milestones and deadlines.
• Monitor and maintain Work in Progress (WIP) reports.
• Prepare, issue and follow up on client quotes and documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support to the broader team, including scheduling and reporting.
• Maintain accurate records and update internal systems.
• Deliver exceptional customer service when interacting with clients and stakeholders.

Skills

Organisational skills

Time management

Attention to detail

Communication

Microsoft Office

Independent plus team player

Tools

Microsoft Office

Job description

Opteon AUS & NZ is seeking an Administration Assistant to support the delivery of client work. You’ll coordinate job workflows, manage documentation and WIP, and provide comprehensive administrative support across the business.

This full-time, permanent role requires a detail‑oriented, organised applicant who can communicate clearly with clients and internal teams. Based in Toowoomba, Cairns or Townsville with hybrid work options, the role includes an induction plan, health insurance discounts,