Administrative Assistant/ Personal Assistant

seek.com.au; City of Brisbane; On-site; AUD 50,000 - 60,000; Full time

Job summary

seek.com.au is looking for an Administrative Assistant/Personal Assistant in Brisbane to support a busy team with front-desk style duties and health care administration tasks.

You will manage emails, scheduling, note taking, and document preparation while maintaining filing systems and providing reliable support during university timetables.

Flexible hours with potential progression to ongoing part-time or full-time roles in a supportive health care environment.

Qualifications

• Strong written and verbal communication.
• Well organised with real attention to detail and the ability to juggle competing priorities.
• Discretion and professionalism in all interactions.
• Willing to obtain a national police check and a Queensland Blue Card if needed.
• Experience in health care administration, reception or allied health settings.

Responsibilities

• Answering phone calls and managing emails.
• General administration - data entry, diary and inbox management, scheduling.
• Preparing, formatting and compiling documents and reports.
• Setting up and maintaining electronic and hard-copy filing systems.
• Taking accurate notes in meetings and appointments, and following up on actions.
• Collecting and delivering health care equipment as required.
• Pitching in with day-to-day tasks as they come up.

Skills

Communication skills

Attention to detail

Organisational skills

Discretion and professionalism

Driver's licence and vehicle

Education

Allied health degree in progress

Tools

Microsoft Office

Outlook

Job description

Administrative Assistant/ Personal Assistant

Answering phone calls and managing emails

General administration - data entry, diary and inbox management, scheduling

Preparing, formatting and compiling documents and reports

Setting up and maintaining electronic and hard-copy filing systems

Taking accurate notes in meetings and appointments, and following up on actions

Collecting and delivering health care equipment as required

Pitching in with day-to-day tasks as they come up

About you

Current driver's licence and your own reliable, insured vehicle (kilometres reimbursed)

Strong written and verbal communication - you'll often be the first point of contact

Confident with Microsoft Office and Outlook, and quick to pick up new systems

Well organised, with real attention to detail and the ability to juggle competing priorities

Discretion and professionalism

Willing to obtain a national police check and a Queensland Blue Card if you don't already hold them

Previous experience as a health care, medical or allied health assistant, or in health care administration or reception

Currently studying occupational therapy, nursing, social work, physiotherapy or another allied health degree

Experience with note taking, case notes or report writing

Full training provided

Flexible hours that can work around a university timetable

Opportunity to move into ongoing part-time or full-time hours

Genuine exposure to the health care sector - a real advantage if you're heading into allied health

Supportive, close-knit team where your work makes a visible difference