Administrative Assistant & Office Support

PR Water Pty Ltd; Perth; On-site; AUD 52,000 - 66,000; Full time

Job summary

PR Water Pty Ltd, an Australian-owned company supplying water-treatment equipment, is seeking a reliable Administrative Assistant to join the Gnangara Office. This varied role supports accounts, sales and general office functions and may be full-time or part-time depending on the successful applicant.

You will communicate with customers and suppliers, process invoices and purchase orders, raise quotes, enter sales orders and help maintain customer records.

Qualifications

• Experience in office administration, accounts support, sales administration or a similar all-round role.
• Strong organisational skills and excellent attention to detail.
• A proactive approach and the ability to work independently.
• Professional written and verbal communication skills.
• Experience processing purchase orders, invoices, sales orders or accounts payable transactions.
• Confidence using Microsoft Office and business administration systems.
• Experience with 4Hire or ERP systems would be advantageous.

Responsibilities

• Assist with accounts payable processing and general accounts administration.
• Raise purchase orders and match invoices and supporting documentation.
• Process new customer account applications and maintain customer records.
• Assist with debt collection and follow up on overdue accounts.
• Enter sales orders, coordinate deliveries and raise tax invoices.
• Prepare quotes for parts and straightforward sales enquiries.
• Monitor the sales inbox and respond to or direct customer enquiries.
• Assist with tender applications and supporting documentation.
• Prepare equipment release forms.
• Provide administrative support within the 4Hire rental-management system.
• Answer and direct incoming telephone calls.
• Provide reception and general office administration support.
• Help maintain an organised, professional and welcoming office environment.
• Assist with ad hoc administrative and marketing tasks.

Skills

Accounts support

Office administration

Sales administration

Attention to detail

Microsoft Office

Tools

4Hire

Job description

PR Water is an Australian-owned and operated company specialising in the rental and operation of water treatment and environmental equipment across Australia. We support the construction, mining, utilities and municipal sectors with a diverse range of water-management solutions.

Due to continued growth, we are seeking a reliable, organised and proactive Administrative Assistant to join and support our Gnangara Office.

About the role:

This is a varied position supporting our accounts, sales and general office functions. It would suit someone who enjoys taking ownership of their work, solving problems and helping the office run smoothly. The role may be offered on either a full-time or part-time basis, depending on the successful applicant.

You will communicate with customers, suppliers and team members across the business, so professionalism, attention to detail and a helpful attitude are essential. For the right person, there will also be opportunities to expand the role and take on additional responsibilities.

Key Responsibilities:

Account Support

Assist with accounts payable processing and general accounts administration.

Raise purchase orders and match invoices and supporting documentation.

Process new customer account applications and maintain customer records.

Assist with debt collection and follow up on overdue accounts.

Enter sales orders, coordinate deliveries and raise tax invoices.

Prepare quotes for parts and straightforward sales enquiries.

Monitor the sales inbox and respond to or direct customer enquiries.

Assist with tender applications and supporting documentation.

Prepare equipment release forms.

Provide administrative support within the 4Hire rental-management system.

General Office Support

Answer and direct incoming telephone calls.

Provide reception and general office administration support.

Help maintain an organised, professional and welcoming office environment.

Assist with ad hoc administrative and marketing tasks.

About you:

To succeed in this role, you will ideally have:

Experience in office administration, accounts support, sales administration or a similar all-round role.

Strong organisational skills and excellent attention to detail.

A proactive approach and the ability to work independently.

Professional written and verbal communication skills.

Experience processing purchase orders, invoices, sales orders or accounts payable transactions.

Confidence using Microsoft Office and business administration systems.

The ability to manage competing priorities and follow tasks through to completion.

A flexible, team-oriented attitude and willingness to assist across the business.

Experience with 4Hire or another rental-management or ERP system would be advantageous but is not essential.

What we offer:

A position with flexible start and finish times available by agreement.

The opportunity to take ownership of tasks and improve office processes.

Scope to develop the role and take on additional responsibilities.

A supportive and friendly team environment.

If you are an organised and dependable office professional who enjoys variety and taking initiative, we would be pleased to hear from you.