Administrative Assistant - Learning Diversity and Wellbeing

Kolbe Catholic College; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Kolbe Catholic College is seeking an Administrative Assistant for Learning Diversity and Wellbeing to provide high-quality administrative support to the Directors of Students and the Learning Diversity and Wellbeing teams. The role is full-time and based across two Melbourne campuses, with a focus on coordination of records, appointments and documentation.

The successful candidate will be highly organised, capable of handling confidential information and able to build positive relationships with

Qualifications

• Experience supporting student services and wellbeing teams.
• Ability to coordinate appointments, correspondence and records.
• Discretion with confidential information and data.
• Proficiency with school administration systems.

Responsibilities

• Coordinate Learning Diversity administration, including PSG meetings and records.
• Provide administrative support for student learning and wellbeing, including appointments and documentation.
• Coordinate LSOs and support Learning Diversity services.
• Provide diary and meeting coordination for Directors of Students.
• Build relationships with students, families and staff while maintaining confidentiality.

Skills

Communication

Interpersonal skills

Attention to detail

Digital administration

Team collaboration

Tools

Synergetic

Job description

Administrative Assistant - Learning Diversity and Wellbeing

Ready to make a meaningful impact in a dynamic, student-focused school environment?

We are seeking an experienced and highly organised Administrative Assistant, Learning Diversity and Wellbeing to provide high-quality administrative support to the Directors of Students and teams responsible for Learning Diversity and Wellbeing, playing an important role in supporting the day-to-day operations of these key areas of our growing College.

We're looking for a proactive and collaborative professional who thrives in a fast-paced environment, has excellent organisational skills and enjoys building positive relationships with students, families, staff and the wider school community. You will be an integral member of a collaborative team, helping ensure effective administration, coordination and support across Learning Diversity, Wellbeing and related student services.

Be part of something meaningful, where everyone grows.

• Education Support Officer Category B, Level 2
• Full time ongoing.
• Commencement date: As soon as possible

About us

Kolbe Catholic College is a co-educational Year 7 to 12 school located across two vibrant campuses in Melbourne’s northern suburbs, St Clare of Assisi Campus in Greenvale and St Catherine of Bologna Campus in Mickleham. Named after St Maximilian Kolbe, our College embodies the values of Faith, Courage, andCompassion, which reflects our commitment to providing every student with opportunities to excel academically, socially, and spiritually across both campuses.

Your duties will include:

• Coordinate Learning Diversity administration, including PSG meetings, documentation, student records, NCCD requirements and learning support processes.
• Provide administrative support for student learning and wellbeing, including coordinating appointments, correspondence, documentation and arrangements involving students, families, staff and external professionals.
• Support the daily coordination of Learning Support Officers (LSOs) and assist with the effective administration of Learning Diversity services across the College.
• Provide high-level administrative support to the Directors of Students, including diary and meeting coordination, correspondence, records, reports, presentations and general office administration.
• Build positive relationships and ensure effective communication with students, parents/carers, staff, leadership and external providers, while maintaining confidentiality, accuracy and professional standards.

A detailed list of additional responsibilities and key selection criteria can be found in the position description attached.

Skills and experience

To be successful in this position you will have the following:

• Excellent communication and interpersonal skills, with the ability to build positive working relationships and provide professional and responsive support to staff, students, families and external stakeholders.
• Strong attention to detail and discretion, with a commitment to accuracy, quality, confidentiality and the appropriate handling of sensitive student and College information.
• Strong digital and systems capability, with confidence using administrative and information management systems; experience with Synergetic and/or in a school environment will be highly regarded.
• A collaborative and positive approach, with enthusiasm, professionalism and a willingness to contribute to continuous improvement, support colleagues and uphold the College's commitment to child safety.

Mandatory Requirements

• A current Working with Children Check (WWCC).
• A current National Criminal Records Check.
• Demonstrated commitment to the Child Safe Standards and the College’s child safety policies and procedures.
• Willingness to comply with all relevant College policies, procedures and legislative requirements.
• Commitment to maintaining confidentiality and professional standards when working with students, families and staff.
  

Applications Close: 4pm,Thursday 22th October 2026

For more information about Kolbe Catholic College, please visit our website: www.kolbecc.catholic.edu.au

Kolbe Catholic College is committed to the safety, wellbeing and protection of all children in our care, including maintaining compliance with theChild Safety Code of Conduct.